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ODP Announcement 23-007 is to inform Providers, Supports Coordinator Organizations (SCOs), and County/Administrative Entities (AEs) that report or manage incidents in the EIM system, including those who are designated as Incident Management Representatives, that enhancements have been made to the EIM system.

On Saturday, January 14, 2023, the Office of Developmental Programs (ODP) released enhancements within the EIM system. With this release, EIM users will benefit from updates that have been made to the system related to medication errors. To facilitate medication error trending and oversight, updates were made to the Medication Error Incident Report and a medication error visual analytic dashboard was created. In addition, a new EIM Medication Error canned report was created to facilitate the use of the Medication Error Dashboard and the analysis of medication errors.

For more specific information related the changes, please reference the HCSIS Release 90.10 Newsletter, pages 25-31.

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Photo by Copernico on Unsplash

The PA Family Network has a wonderful series of events happening this March — five in-person Summits on Emergency Preparedness. These summits will be regional — happening in York, Wilkes/Barre, State College, Philadelphia, and Cranberry — and will provide opportunities for individuals with disabilities, families, and interested individuals to learn more about Emergency Preparedness, Safety, Interactions with First Responders, and more.

There will be no fee to attend, and breakfast and lunch will be provided. Each day will be from 8:30 am – 4:00 pm.

The locations and dates of these events are:

  • March 15, 2023: South Central — Wyndham Garden York
  • March 20, 2023: Central — Penn Stater, State College
  • March 21, 2023: West — Pittsburgh Marriot North
  • March 23, 2023: Northeast — Mohegan Sun Casino, Wilkes-Barre
  • March 27, 2023: Southeast — Rivers Casino Philadelphia

For more information and to register for your local summit, visit here.

Seminar sessions each day will include:

  • Interacting With Law Enforcement
  • Tools to Use Before an Emergency
  • I-PREPARE: Make a Plan Using This Unique Tool Created by a Self-Advocate
  • Emergency Management & Red Cross: Not Just for Large-Scale Disasters
  • Panel Discussion and Q&A With Local First Responders Police/Ambulance (EMS)/Fire/Emergency Management Agency

Important Information:

  • Support Staff are welcome and encouraged to attend!
  • Breakfast and Lunch will be provided for FREE.
  • If you’re a family member/self-advocate and are driving/taking public transportation, a travel stipend will be available at the event. Limitations apply, one per household.
  • Lunchtime birthday celebration! Let us know if you have one you’d like us to acknowledge when you register!
  • Spanish interpretation will be available.
  • Resource Area, Wellness Lounge, and Technology Lab will be open for the duration of the event.
  • FREE to-go emergency bag, at $100 value, for eligible waiver participants.
  • Every attendee will be entered to win door prizes!

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The Traumatic Brain Injury (TBI) Advisory Board, established under section 1252 of the Federal Traumatic Brain Injury Act of 1996 (42 U.S.C. § 300d-52), will hold a public meeting on February 3, 2023, from 10:00 am – 3:00 pm. The meeting will be held at the Pennsylvania Training and Technical Assistance Network, 6340 Flank Drive, Harrisburg, PA 17112, in the Cambria Conference Room.

Meeting materials will be sent out before the meeting and will also be available on the TBI Board’s website and at the meeting location. Questions regarding the meeting should be directed to Nicole Johnson.

The Department of Health’s (DOH) Head Injury Program (HIP) strives to ensure that eligible individuals who have a TBI receive high quality rehabilitative services aimed at reducing functional limitations and improving quality of life. The TBI Board assists DOH in understanding and meeting the needs of persons living with TBI and their families. This quarterly meeting provides updates on a variety of topics, including the number of people served by HIP. In addition, meeting participants will discuss budgetary and programmatic issues, community programs relating to traumatic brain injury, and available advocacy opportunities.

For additional information or for persons with a disability who wish to attend the meeting and require an auxiliary aid, service, or other accommodation to do so, contact Nicole Johnson, Division of Community Systems Development and Outreach, (717) 772-2763. For speech and/or hearing-impaired persons, contact V/TT (717) 783-6514 or the Pennsylvania Hamilton Relay Service at (800) 654-5984.

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The Bureau of Human Services Licensing (BHSL) within the Office of Long-Term Living (OLTL) has issued the following guidance on the lifting of regulatory suspensions for Personal Care Homes (PCHs) and Assisted Living Residences (ALRs):

On July 1, 2022, the suspension of various regulatory provisions under the state disaster emergency declaration was extended to October 31, 2022. On November 1, 2022, the remaining regulatory suspensions expired, and the full regulatory requirements of 55. PA Code Chapter 2600 (Personal Care Homes) and 55. PA Code Chapter 2800 (Assisted Living Residences) were reinstated.

While most of these regulatory requirements required compliance beginning immediately on November 1, 2022, certain regulatory suspensions included 90-day grace periods designed to allow facilities to fully comply with the regulations. That 90-day period will come to an end on January 30, 2023. Facilities are expected to be able to demonstrate compliance with these regulations beginning January 31, 2023.

A guidance document for Personal Care Homes and Assisted Living Residences includes a list of all applicable regulations that were suspended under the emergency declaration, the dates and details of the suspensions, and clarification on what providers can expect when compliance is being measured in their facilities.

Please note that compliance with annual training requirements is dependent on the 12-month training year for Direct Care Staff and Administrators, as determined by the licensed entity. Training requirements for training years that ended between January 1, 2022, and December 31, 2022, are required to be in compliance by January 31, 2023. If a training year began in 2022 but does not end until 2023, that training year is incomplete and compliance cannot be measured until after the conclusion of the training year.

Please also note that for administrator training years ending in 2023, all 24 hours of administrator training may be completed online, provided that at least 12 of those hours are formatted as a live training (e.g., Zoom, Teams, etc.). A maximum of 12 hours of online asynchronous or pre-recorded trainings are permitted.

Questions about this announcement and the guidance document can be directed via email.

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Workers Who Serve People With Disabilities Must Earn More
By Richard Edley, RCPA President/CEO
Read the print version in the Harrisburg Patriot-News, January 19, 2023

Providers who care for individuals with intellectual disabilities and autism (ID/A) are being pummeled by a workforce shortage driven by low wages and high vacancy and turnover rates.

RCPA partnered with The Arc of Pennsylvania and The Provider Alliance to have the Center for Healthcare Solutions examine the state’s ID/A workforce. The survey evaluated critical data on pay practices, hourly wages, scheduled positions, filled positions and separations for more than 9,000 employees representing 40 positions in 52 organizations.

The findings are stark.

Wages for direct support professionals who help ID/A children and adults with their basic daily living needs average $16.61 per hour, less than some fast-food restaurants. The turnover rate for DSPs is 38%, with providers reporting a vacancy rate of 28%. The numbers are similar for other residential and program supervisors.

The study also found that 14% of all DSP hours are paid at an overtime rate, and 41% of providers are now engaged in a more costly practice of contracting for staffing services to manage the workforce shortage.

Because human services like ID/A are funded primarily by Medicaid, providers cannot raise prices like private businesses to pay higher wages. So chronic underfunding by the state only
exacerbates these operational challenges.

ID/A providers simply do not have the staff they need to serve the thousands of Pennsylvanians receiving or waiting for critical services.

This is a system that is strained past its breaking point, and it needs our support now.

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