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This year, the Administration for Community Living (ACL) is celebrating National Disability Employment Awareness Month with a focus on the work of their National Institute on Disability, Independent Living, and Rehabilitation Research.

Employment Innovation: Improving Work for People with Disabilities
This virtual event will highlight the past, present, and future of research to advance employment opportunities for people with disabilities. The agenda includes remarks by ACL Administrator Lance Robertson and features presentations and panel discussions featuring NIDILRR grantees.

Wednesday, October 28, 2020
12:00 pm – 5:00 pm (EDT)

Space is limited – register now to reserve your spot and to receive instructions for joining the event! Registration closes October 26.

The event will include real-time captioning and American Sign Language remote video interpreting, and presentation slides will be emailed to attendees prior to the event. If you need other accommodations, or have any difficulties registering, please send to this email.

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Deadline, as Letters on a Clock

DHS is extending the deadline for the Interim Act 24 Reporting to October 28. The web reporting tool will remain open until this date. An email on Act 24 Cost Reporting was sent to providers receiving Act 24 payments on September 30 and included information on the required Interim Report. Please see the email below.

Governor Wolf signed Act 24 of 2020, which allocates funding from the federal Coronavirus Aid, Relief, and Economic Security Act – also known as the CARES Act – to assist providers with COVID-19 related costs. Funding from Act 24 must be used to cover necessary COVID-19 related costs incurred between March 1, 2020 and November 30, 2020 that have not been otherwise reimbursed by Federal, State or other source of funding. To qualify for the one-time payment, a person or entity must have been in operation as of March 31, 2020. Under Act 24, $259.28 million of COVID-19 relief funds were allocated to providers of Intellectual Disabilities – Community Waiver program.

Any person or entity accepting a COVID-19 payment must provide documentation to the Department of Human Services (DHS), upon request, for purposes of determining compliance with Act 24 requirements. Providers were previously advised to keep documentation to demonstrate how the funds were used for a response to the COVID-19 pandemic in case of an audit.

DHS has developed the attached reporting forms to collect information about the use of Act 24 funding. The reporting form captures provider information; COVID-19 related staffing, expenditures and revenue losses; and COVID-19 related revenue to determine the net impact. Providers are advised to review guidance for eligible COVID-19 costs on the US Department of Treasury website:

Coronavirus-Relief-Fund-Guidance and Coronavirus-Relief-Fund-Frequently-Asked-Questions and DHS guidance DHS Frequently Asked Questions.

DHS is requesting the following two reports from providers:

An interim report which identifies the total COVID-19 related costs each provider projects to incur by November 30, 2020. This interim report is due by October 20, 2020. To assist providers in projecting eligible costs, DHS recommends using the cost report attached and reporting costs that appear in cells H92 and H125. Provider must report the projected costs through a web-based portal.

Providers are required to complete a final cost report and upload it through the web-based portal by no later than December 21, 2020. Providers should keep all documentations related to the costs reported in the final cost report for a minimum of 5 years.

In advance of the reports due date, DHS recommends providers review the attached cost reporting form and instructions and begin compiling the required information. Information on how to access the web-based reporting portal will be sent through a separate email to each provider. This information will be provided in advance of the submission due dates noted above.

Thank you for your ongoing assistance during these trying times. Please submit any questions about ODP Act 24 expense reporting to Rick Smith.

Rick Smith l Director
PA Department of Human Services l Office of Developmental Programs
Bureau of Financial Management and Program Support
625 Forster Street Room 412 l Harrisburg, PA 17120
717.783.4873
www.dhs.pa.gov www.myodp.org

Supporting Pennsylvanians with developmental disabilities and their families to achieve greater independence, choice and opportunity in their lives.

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During this discussion session on Thursday, October 29, 2020, from 12:15 pm – 1:00 pm, focus will be spent on the recent evolution of telehealth in the inpatient rehabilitation facility and the outpatient rehabilitation setting and how your organization is adapting to the many changes. From the days when telehealth wasn’t readily recognized or paid for to quickly implementing it in response to the COVID-19 outbreak, our discussion will focus on where we are currently and where we go post-pandemic. Some of the topics that we will discuss include:

  • What have we learned?
  • What have your outcomes been?
  • Barriers – then and now
  • Staffing, payment, etc.
  • Virtual assessments & phone assessments
  • Data Collection
  • Validity/reliability of standardized measures
  • Goal setting
  • Privacy Issues
  • Feedback from patients & family members
  • Where do we go from here?

Please share this invitation with all relevant staff.

**RSVP via email to Melissa Dehoff by October 23, 2020, providing the following information in your response:

Name:
Organization:
Contact Info (Email/Phone):

Call information and final agenda will be sent to registrants 1–2 days prior to the discussion session.

If you have any questions about this discussion session, please contact Melissa Dehoff.

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Are you looking for solutions to engage youth and screen for substance use during unprecedented times?

If so, join us on Tuesday, October 20, 3:30 pm – 4:30 pm (ET), for a peer-led discussion with Sharon Levy, MD, MPH, director of Adolescent Substance Use and Addiction Program, Boston Children’s Hospital, and associate professor in Pediatrics at Harvard Medical School; Laurie McMahon, NP, nurse practitioner, MHC Healthcare; and Laura Stanley, MSW, behavioral consultant, MHC Healthcare.

Be a part of the discussion! Together, we will:

  • Discuss substance use trends during COVID-19 and the importance of youth screening, brief intervention, and referral to treatment (YSBIRT) practices, guided by our field-informed standardized guide.
  • Learn how MHC Healthcare has adapted telehealth efforts to engage youth in conversations and build trust.
  • Share experiences on navigating operational barriers to implementing YSBIRT.
  • And more.
Register Today

Questions? Contact us.

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Who thought managing a work force could get more interesting? COVID-19 has changed how we live and work. This year, GKH’s employment law Attorneys Jeff Worley, Lindsay O’Neil and Ian Brinkman will be presenting the 2020 breakfast remotely. Throughout the pandemic, GKH’s attorneys have brought you up to date information. This year’s seminar will of course address COVID – there is no getting around it. But there are a lot of other things going on in the employment law arena.

We invite you to bring your own breakfast, and join us for a free Zoom webinar with updates on current employment issues, including:

  • Productivity, engagement, and other issues with remote employees
  • Mental health concerns and the ADA and the FMLA
  • Recent and notable court decisions
  • Title VII as it pertains to sexual orientation and gender identity

Pre-registration is required for the Zoom webinar. Please be advised that some portions of this seminar will be recorded and posted on the internet for viewing by the general public. By preregistering, you consent to your participation in the seminar being included as part of the recording that will be posted on the internet following the seminar.

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Version 2 of the Operational Guide for Appendix K: Emergency Preparedness and Response for the Community Living, Consolidated, and P/FDS Waivers

ODP Announcement 20-104 provides updated operational guidance to implement services through Appendix K flexibilities approved for the Community Living, Consolidated and Person/Family-Directed Support (P/FDS) Waivers during the COVID-19 pandemic.

ODP released the first Operational Guide on March 23, 2020 in ODP Announcement 20-027 to provide guidance regarding the first approved Appendix K. The Operational Guide has been updated in Version 2 to:

  • Add guidance regarding the flexibilities approved through the second and third Appendix K.
  • Elaborate on guidance based on current orders and updated recommendations issued by the Governor and the Secretary of Health.
  • Incorporate guidance based on stakeholder feedback and experiences regarding service provision during the COVID-19 pandemic.

The purpose of the Operational Guide is to provide guidance to providers (including services rendered under a participant-directed services model), Supports Coordination Organizations, Administrative Entities, and ODP to ensure adherence to the conditions of the emergency amendments approved in Appendix K and provide specific guidance on process, documentation, and health and safety measures.

The Operational Guide applies only to participants impacted by COVID-19 or who need services when hospitalized as outlined in the second approved Appendix K. Examples of participants impacted by COVID-19 include participants impacted due to staffing shortages, a COVID-19 diagnosis for the participant or a participant’s housemate or caregiver, and closures of service locations (residential homes, Community Participation Support service locations, etc.).

For any requirement not listed in the Operational Guide for Appendix K, refer to the current approved ODP waivers. ODP is finalizing Version 2 of the Operational Guide for the Adult Autism Waiver and will publish it soon.

CONTACT:
Please direct any questions about this announcement to your respective regional Office of Developmental Programs.

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