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Brain Injury

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Providers are reminded of the requirement to report the use of American Rescue Plan Act of 2021 (ARPA) funding. The Department of Human Services (DHS) Office of Long-Term Living (OLTL) requires providers who received supplemental funding from the ARPA to report on their use of the funding by Friday, May 30, 2025. Reporting on the use of ARPA funding is critical to ensure compliance with federal requirements as the 2026 spending deadlines approach for the 10% enhanced Federal Medical Assistance Percentage (FMAP) funds for Home and Community-Based Services (HCBS) and State and Local Fiscal Recovery Funds. ARPA funding disbursements subject to this reporting requirement include the initiatives listed below. Please note that you may have reported on the use of ARPA funding received in 2021, including Act 2021–24 and Strengthening the Direct Care Workforce payments; this reporting is in addition to previously reported initiatives.

  • Home and Community-Based Services (HCBS) Quality Improvement Funding
    • Authorized in May 2022
    • Available to HCBS providers
    • Funded by 10% enhanced FMAP funding for HCBS
    • Eligible uses include activities and expenses that expand, enhance, or strengthen HCBS, as outlined in the notice of the funding opportunity as well as the reminder notice

To complete a report, please log in to the ARPA Funding Portal, select the appropriate funding type, and then select “Create a New Funding Report.” The portal will prompt users to select a provider name (for individuals authorized to submit reports for multiple facilities or locations) and the applicable reporting period. Upon selection, review the prepopulated information and complete all required fields in the form.

For additional instructions on completing a report, please refer to the ARPA Funding Reporting Portal Business Partner Guide. For questions about registration and user access, please refer to the ARPA Portal Registration Guide. OLTL has also published a Frequently Asked Questions document and a Summary of ARPA Funding online at Long-Term Care for Providers | Department of Human Services | Commonwealth of Pennsylvania.

Providers that received supplemental ARPA-funded payments must report to OLTL on their use of the funding so that the Commonwealth can produce documentation required by federal audits. Additionally, providers must retain detailed supporting documentation for the eligible use of supplemental ARPA-funded payments for a minimum of five (5) years from the payment date. Failure to submit a report may result in the recovery of funding through collection activities, audits, or legal action.

If you have questions regarding this message, please contact the Office of Long-Term Living via email.

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Temple University Harrisburg recently released two different no-cost training options that have been approved to meet the Personal Care Home (PCH) and Assisted Living Residence (ALR) Administrator annual training requirements. Both programs are a part of the Spring 2025 training programs being offered. The training programs being offered are:

Registration information is included in the announcements, and participation is limited. If you register and later discover you are unable to participate, please cancel your registration to create space for other participants.

If you have any questions or if you require assistance with registration, please email Temple University.

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The team at Greenspace Health are hosting a timely and insightful panel to explore the evolving role of Measurement-Based Care (MBC) in accreditation and clinical practice. The session, Measurement-Based Care & CARF Accreditation: Driving Quality Through Measurable Outcomes, brings together an exceptional group of experts to discuss how organizations can leverage MBC to improve outcomes, align with accreditation standards, and elevate care quality across their services. The webinar will be held May 15 at 1:00 pm EDT. Register here.

Speakers include:

  • Michael Johnson, Senior Managing Director of Behavioral Health at CARF;
  • Dr. Kimberly Gordon-Achebe, Medical Director of Mobile Response and Stabilization Services at iMind Behavioral Health, a CARF accredited organization leveraging MBC;
  • Dr. James Boswell, Associate Professor and Director of Clinical Training at the University at Albany; and
  • Host: Jeremy Weisz, CEO and Co-Founder at Greenspace Health.

Whether you’re preparing for CARF accreditation, already using MBC, or exploring how to integrate it into your practice, this webinar will offer actionable insights, real-world strategies, and guidance on meeting CARF’s updated 2025 standards which now require ongoing progress measurement.

If you are unable to participate live, you can still register to receive the recording and resources after the session.

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The Office of Developmental Programs (ODP) has shared an important announcement from the U.S. Food and Drug Administration (FDA) regarding an expanded recall on the SmartDrive Speed Control Dial by Max Mobility/Permobil due to the motor being unresponsive to the user.

Summary:

  • Max Mobility/Permobil has expanded the recall of the Speed Control Dial, a wired control option for the SmartDrive MX2+ Power Assist Device, due to safety and performance concerns.
  • This frame-mounted Speed Control Dial can be easily mounted to a wheelchair to allow for close access and easy pressing.
  • The recall was originally initiated on December 20, 2024, and has been expanded to address recalled products that may have been inadvertently comingled with redesigned product and shipped after December 20, 2024.
  • Those impacted by the expansion of the recall will be contacted with additional instructions.
  • This recall, as expanded, impacts all Speed Control Dials manufactured and distributed between the dates of August 17, 2023, through March 10, 2025.
  • As of March 27, 2025, Max Mobility/Permobil has received 781 complaints associated with the Speed Control Dial. As of March 27, 2025, five (5) serious injuries have been reported for this issue.
  • The reported serious injuries include a fractured hip, fractured tibia, fractured malleolus bone, broken ribs, and a concussion.

Background:

Max Mobility/Permobil Brand – (model number: MX2-3DCK/MX2-3DC): The frame-mounted Speed Control is easily mounted to a wheelchair to allow for close access and easy pressing. The Speed Control Dial can be used to deactivate the SmartDrive motor, as well as provide a means of actively powering the motor.

Recommendations:

To reduce the likelihood of a hazardous situation, discontinue use of the Speed Control Dial and utilize an alternate wired controller (Switch Control buttons or Switch Control with mono jack and mechanical switch) or wearable controller (compatible Apple Watch or Samsung Galaxy Watch Wear OS app).

If you have purchased a Speed Control Dial(s) with the above model numbers, you will need to request replacement Speed Control Dial units.

Refer to the FDA Original Press Release for instructions on requesting a replacement and additional information.

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Part 1: Motivational Interviewing in Pediatric Therapy
Tuesday, April 15, 2025
11:00 am – 12:00 pm EDT; 10:00 am – 11:00 am CDT;
9:00 am – 10:00 am MDT; 8:00 am – 9:00 am PDT
Register Here

Part 2: Beyond Motivational Interviewing: Additional Strategies to Improve Engagement in Pediatric Therapy
Tuesday, April 22, 2025
11:00 am – 12:00 pm EDT; 10:00 am – 11:00 am CDT;
9:00 am – 10:00 am MDT; 8:00 am – 9:00 am PDT
Register Here

Presenter Bios:

Alison Heinekamp, MOT, OTR/L, CBIS
Alison Heinekamp is an Occupational Therapist and certified brain injury specialist. She currently works as an inpatient occupational therapist at Cincinnati Children’s Hospital Medical Center practicing in the areas of neurology/neurosurgery and pulmonology. Ali serves on the disorders of consciousness subcommittee of the Ohio Brain Injury Program. She has presented both locally and nationally on topics related to best occupational therapy practices in pediatric brain injury and motivational interviewing in pediatrics.

Heather Blackburn, PT, MPT, CBIS
Heather Blackburn is a pediatric physical therapist who specializes in neuro-rehabilitation, serial casting, and treating children with cerebral palsy and acquired brain injuries. She has presented at OPTA, OPC, Ohio Brain Injury Association, APTA Peds Annual Conference, and AACPDM Annual Conferences on her evidence-based practice work in the areas of serial casting, pediatric brain injury treatment, and aquatic therapy. She is a Certified Brain Injury Specialist and the leader of the Moderate-Severe Brain Injury Translational Research and Clinical Knowledge Team at Cincinnati Children’s Hospital Medical Center. Heather holds a Masters in Physical Therapy from Ohio University and was LEND (Leadership Education in Neurodevelopmental and Related Disabilities) certified through Ohio State University.

Objectives: Following this course, the learner will be able to:

PART 1

  • Define self-management and describe motivational interviewing (MI) skills;
  • Apply MI strategies to facilitate meaningful conversations with patients and/or caregivers to maximize collaboration; and
  • Apply MI strategies to improve participation in therapy sessions to maximize outcomes.

PART 2

  • Describe the clinician’s role in improving child/adolescent’s participation with collaborative goal setting; and
  • Identify strategies to improve patient engagement with therapy evaluations, treatment sessions, and home exercise programs.

Audience: This webinar series is intended for all interested members of the rehabilitation team.

Level: Beginner-Intermediate

Certificate of Attendance: Certificates of attendance are available for all attendees. No CEs are provided for this course.

Complimentary webinars are a benefit of membership in IPRC/RCPA. Registration fee for non-members is $179. Not a member yet? Consider joining today.

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The meeting documents from the April 2, 2025 Long-Term Services and Supports (LTSS) Subcommittee meeting are now available. These documents include agenda and PowerPoint presentations. The meeting transcript will be sent separately when it is released. You can view the meeting documents below:

The next LTSS Subcommittee meeting is scheduled for Wednesday, May 7, 10:00 am – 1:00 pm, in person at the Keystone Building in the Forest Room at 400 North Street, Harrisburg, PA 17120, and as a webinar, from 10:00 am – 1:00 pm. To register for the webinar, please use this webinar registration link. After registering, you will receive a confirmation email with information about joining the webinar.

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PA Office of Vocational Rehabilitation’s (OVR) Executive Director Ryan Hyde has released a memo regarding OVR implementing an Order of Selection (OOS) beginning April 1, 2025.

As detailed in the memo, any questions about the OOS should be directed to the OVR inbox for OOS questions. Any customers with questions about how the OOS may impact your case, please contact your vocational rehabilitation counselor at your local OVR District Office.

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