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Intellectual & Developmental Disabilities

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The Bureau of Human Services Licensing (BHSL) has received a small number of reports of issues with faxing the updated Documentation of Medical Evaluation (DME) forms. These reports indicate that some fax machines cannot pick up the contrast in the grey shaded areas. You will find both DME forms with the grey areas lightened significantly. These forms are also being added to the BHSL website.

Please note, BHSL has fax-tested both versions of these forms and did not encounter any issues. Issues with faxing may be related to the age/condition or settings of individual fax machines. Online faxing services that do not require the use of a fax machine are widely available, as are alternative methods of form transmission, such as in-person drop off, email, online drop boxes, or the United States Postal Service.

Questions about this communication may be sent electronically.

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RCPA’s 2025 Conference Strive to Thrive will be held in Hershey September 9 – 12, 2025. Early bird rates for registration end August 8! Be sure to register today and take advantage of the early bird rates!

RCPA is proud to host those who lead PA in health and human services at our Annual Conference. This year, DHS Secretary Valerie Arkoosh will be presenting as our kickoff plenary speaker on September 9. Throughout the week, we will hear updates from various departments and leaders of DHS, including:

  • ODP Deputy Secretary Kristin Ahrens;
  • OLTL Deputy Secretary Juliet Marsala;
  • DDAP Deputy Secretary Kelly Primus; and
  • OMHSAS Deputy Secretary Jennifer Smith.

View our Registration Brochure for complete details of the conference schedule and speakers. You can also register directly here. Be sure to check the RCPA Conference website regularly for details and updates to the schedule, registration, and sponsors/exhibitors.

In addition to registration, there are still many opportunities available for sponsorship and exhibit booths, so don’t delay! We are grateful to all our sponsors and exhibitors who help make the conference happen. If your organization is interested in sponsoring or exhibiting at our conference, all information is available in our Sponsor, Exhibit, and Advertise Brochure. You can contact Carol Ferenz, Conference Coordinator, for more details.

Thank you to our Sponsors and Exhibitors! We thank you for your support!

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The Office of Developmental Programs (ODP) has shared ODPANN 25-072 and its accompanying attachments. The purpose of this announcement is to provide updated guidance for completing the SC Individual Monitoring Tool (IMT), specifically regarding when self-employment is considered Competitive Integrated Employment (CIE).

With the implementation of Performance-Based Contracting (PBC) for ID/A Residential Providers and SCOs, ODP has reviewed how CIE data is collected and interpreted. Because CIE performance measures rely on information collected through the SC IMT, ODP is issuing updated guidance to clarify how SCs should apply CIE criteria — particularly in cases involving self-employment. While PBC is not being implemented for Residential Providers or SCOs enrolled in the AAW, the AAW is also updating its IMT guidance in alignment with the ID/A IMT guidance.

These updates do not change the monitoring tool questions themselves in either the ID/A or AAW IMT. The new guidance provides additional instructions to ensure consistent understanding and documentation.

ATTACHMENTS:

  • Attachment #1: ID/A Individual Support Plan Monitoring Tool – SC Guidance Document – Reissued 7/23/2025
  • Attachment #2: AAW SC Individual Monitoring Guidance – Reissued 7-2025

Please review the announcement and attachments for additional information and details.

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Hearing All Perspectives: The Development of a Multi-State, Multi-Diagnosis Youth Advisory Council
Free RCPA Members-Only Webinar

Wednesday, August 6, 2025
11:00 am – 12:00 pm
Register Here

This presentation will discuss the formation of a novel and innovative version of a standard Youth Advisory Council (YAC). This particular YAC adds a twist to the traditional means of involving youth by creating a council combining voices of individuals served who have two very different diagnoses: those with an emotional/behavioral disorder (EBD) and those with an autism/intellectual disability (ASD/IDD). Spanning across three states, this internal YAC has been established to hear the voices of and to teach leadership principles and skills to those who are receiving the services offered by Devereux Advanced Behavioral Health.

Presenters:

  • Amy Kelly, MBA, MNM, National Director of Family Engagement, Devereux Advanced Behavioral Health
  • Judy Starr, JD, Deputy General Counsel, Devereux Advanced Behavioral Health

Objectives: Following this course, the learner will:

  • Describe the value of constituents’ voices from services and programs provided, regardless of individual communication type, cognitive ability, or diagnosis;
  • Discuss how to engage leadership and staff to support and sponsor a youth/constituent advisory council; and
  • List some “lessons from the journey” with do’s and don’ts when developing a youth advisory council.

Certificates of attendance are available to RCPA members who attend this webinar; anyone interested in a certificate should contact Cathy Barrick. To apply for CEs, you will need to register for the RCPA Annual Conference Strive to Thrive and indicate you attended the webinar in your CE packet, which will be made available on the mobile app.

Contact Carol Ferenz, Conference Coordinator, for details, or visit the RCPA Conference website for information on workshops, sponsors, exhibitors, and more!

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Photo by Matt Popovich on Unsplash

FOR IMMEDIATE RELEASE

July 22, 2025

Media Contact: Tpr. Gagliardi / X: @PSPTroopBPIO

Providers with any information are encouraged to contact PSP Washington at 724-223-5200.

Washington, PA – To aid in an ongoing investigation, the Pennsylvania State Police (PSP) Bureau of Criminal Investigation is requesting health care agencies and providers in the state to review their employment records due to an investigation of suspected fraudulent activities involving Shannon Nicole Womack.

Womack is alleged to have used at least 10 aliases to pose as a licensed practical nurse (LPN), registered nurse (RN), and registered nurse supervisor at rehabilitation and nursing home facilities in various regions across Pennsylvania. She is charged with securing the nursing positions through staffing agencies by submitting fraudulently signed documents and also by creating a false LLC to deploy herself to jobs. Reports indicate Womack worked at each of these jobs for only a short time.

The PSP is working with the Department of Health, Department of State, and multiple district attorneys and states in the ongoing investigation.

Investigators confirmed Womack used the following aliases in various parts of the state:

  • Shannon Nicole Parham
  • Shannon Nicole Abiola
  • Shannon Nicole Armstrong
  • Shannon Abiola-Parham
  • Shannon Nicole Grimes
  • Shannon Nicole Womack
  • Shannon Nicole Lawson
  • Shannon Nicole Lethco
  • Shannon Nicole Robinson
  • Shannon Lee Lawson

If any of the names listed above match any employment records at a provider’s facility, they are urged to contact PSP Washington at 724-223-5200.

Womack is charged with Corrupt Organizations, Endangering the Welfare of Care, Unlawful Use of a Computer, Identity Theft, Forgery, Theft by Unlawful Taking, and multiple other charges.

Criminal charges are merely allegations, and all defendants are presumed innocent unless and until proven guilty.

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Photo by Christina @ wocintechchat.com on Unsplash

Multiple Virtual Office Hours (VOH) sessions will be available for Trainers, Primary Contacts, and/or Agency Administrators, one day a month, beginning July 2025. If interested in joining, please visit the registration link available on the Med Admin Trainer Dashboard. Upcoming sessions will take place on the following dates: July 24, August 21, and September 18.

Virtual Office Hours (VOH) for the July 24, 2025, sessions are listed below:

  • 10:00 am – 10:30 am
  • 11:00 am – 11:30 am
  • 12:00 pm – 12:30 pm
  • 1:00 pm – 1:30 pm

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Businessman and team work using a Laptop Computer with Webinar E-business Browsing Connection and cloud online technology webcast concept, business concept

From Data to Decisions: Optimizing EHR Success Through Data Governance and Change Management
Free RCPA Members-Only Webinar

Thursday, August 21, 2025
10:00 am – 11:00 am
Register Here

Effective data governance and organizational change management (OCM) are critical for the long-term success and maintenance of your EHR system. These processes ensure data integrity, streamline system changes, and enhance overall project outcomes. In this session, we will detail how agencies can leverage OCM to assure these positive outcomes for your agency as well as overall effectiveness of your EHR initiative.

Presenters:

  • Theresa Yera, BA, MA, Senior Director of EHR, Strategy and Customer Success
  • Tina Kirkpatrick, BA, Senior Director of EHR, Strategy and Customer Success
  • Aaron Rogers, MRT, ATP, Electronic Health Record Administrator, Partners for Quality

Objectives: Following this course, the learner will:

  • Explain the importance of data governance and organizational change management;
  • Discover the phases of EHR maintenance required for effective data governance; and
  • Examine data accuracy for funding success.

Certificates of attendance are available to RCPA members who attend this webinar; anyone interested in a certificate should contact Cathy Barrick. To apply for CEs, you will need to register for the RCPA Annual Conference Strive to Thrive and indicate you attended the webinar in your CE packet, which will be made available on the mobile app.

Contact Carol Ferenz, Conference Coordinator, for details, or visit the RCPA Conference website for information on workshops, sponsors, exhibitors, and more!

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African Woman Filling Survey Poll Or Form On Laptop Computer

The Office of Developmental Programs (ODP) has shared a reminder from the Pennsylvania Tech Accelerator to complete and submit the Provider Technology Solutions Survey by Thursday, July 31, 2025. Represent your county’s unique voice by completing an online survey to inform technology resources and supports for providers across Pennsylvania.

Please disregard this email if your agency has already completed a survey.

Please complete one (1) survey per organization and submit responses by Thursday, July 31, 2025. Your participation should take less than one hour.

Your response will provide critical information to build and enhance programs to ensure providers have the necessary information and tools to advance access to technology solutions for their clients across the Commonwealth.

Preview the survey content here.

If you have questions in regard to completing the survey, please contact Kaley Day.

Take the Survey

Or copy and paste the URL below into your internet browser:
https://kusurvey.ca1.qualtrics.com/jfe/form/SV_9Hoe5ZKZEClXU5E

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On July 14, the National MLTSS Health Plan Association submitted comments on the “Preserving Medicaid Funding for Vulnerable Population – Closing a Health Care-Related Tax Loophole” proposed rule. Per the Association:

This rule proposes to refine how CMS evaluates whether a health care-related tax is considered “generally redistributive.”

In our comments, we noted that we appreciate CMS’ efforts to strengthen the oversight and quality of Medicaid programs but raised concerns about the timelines and administrative burden on states, as well as the potential impact on individuals receiving long term-services and supports (LTSS).

The recommendations included:

  • Extending the transition period to three years for all states.
  • Providing clear implementation guidance and technical assistance to states.
  • Postponing finalization of the rule until further research and data analysis on provider-related taxes and impacts are conducted.

Read the full letter here.

In Pennsylvania, this rule would impact participants’ funding of approximately $1B in federal matching funds for HealthChoices, Community HealthChoices, and Behavioral HealthChoices. No immediate action is required. If you have any questions, contact Fady Sahhar.

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The Office of Developmental Programs (ODP) has shared ODPANN 25-071. This announcement states that registration for the September – December 2025 Certified Investigator (CI) Initial Certification Course classes (also known as cohorts) is now open on the MyODP website. Please view the announcement for details and to register for the course.

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