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Intellectual & Developmental Disabilities

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In an effort to become more aware of, and knowledgeable about, specific measures to consider improving the quality, consistency, and effectiveness of the Office of Long-Term Living’s (OLTL) application and enrollment procedure, the Department of Human Services (DHS) has issued a Request for Information (RFI). The RFI will be used to gather information and input concerning the application and enrollment services for the beneficiaries of two Medical Assistance (MA) managed care programs, four 1915(c) MA home and community-based services (HCBS) waiver programs, and a state-funded program, all administered by OLTL.

 

Specifically, the RFI seeks information to assist DHS in determining how it may improve its LTSS application and enrollment process, including services provided by the OLTL Independent Enrollment Broker (IEB) to individuals who apply for and enroll in the Community HealthChoices (CHC) Program, the Pennsylvania Living Independence for the Elderly Program (LIFE), the Aging Waiver, the Attendant Care Waiver, the Independence Waiver and the OBRA Waiver, and the state-funded Act 150 Attendant Care Program.

DHS is requesting that all responses to the RFI be submitted by 12:00 pm on April 22, 2019. Responses must be submitted electronically to this email account with “OLTL Application and Enrollment Services RFI” in the email subject line. RCPA will establish a work group to review the RFI and compile comments to be submitted by the required deadline.

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ODP Announcement 19-034 clarifies requirements regarding the number of individuals that can be served in a licensed Adult Training Facility (55 Pa. Code Chapter 2380) or a licensed Vocational Facility (55 Pa. Code Chapter 2390). This communication contains requirements that apply to new licensed Adult Training Facilities and Vocational Facilities as well as relocations of these facilities.

The Community Participation Support service definition in the Consolidated, Community Living, and P/FDS Waivers, as well as the Day Habilitation service definition in the Adult Autism Waiver, state that services may not be provided in a licensed facility that is newly funded on or after March 17, 2019 and serves more than 25 individuals in the facility at any one time. This number includes individuals who receive services funded through a source other than the waivers included in this communication; such as private pay, base funding, Community Health Choices, etc. Due to the delay in the publication of the 55 Pa. Code Chapter 6100 regulations, this requirement is being delayed to July 1, 2019. For the purposes of this requirement, from July 1, 2019 to December 31, 2021, only new licensed Adult Training Facilities and Vocational Facilities will be considered “newly funded.”

Effective January 1, 2022, relocations (facilities that are currently licensed to operate at one physical site that subsequently move to a new physical site) will be considered “newly funded” and will have to meet the requirement to serve no more than 25 individuals at any one time in a licensed setting.

From now until December 31, 2021, licensed Adult Training Facilities and Vocational Facilities that relocate an existing service location to a new service location, who intend to serve more than 25 individuals at any one time in the new location, must submit justification to ODP regarding the request to serve a larger number of individuals (submitted to the ODP staff on Attachment 1). The information required includes:

  • Explanation why the provider cannot relocate and/or reconfigure their business model to comply with the requirement to serve no more than 25 individuals at any one time.
  • Information about how much time individuals receiving Community Participation Support and/or Day Habilitation services are spending in the current facility and target dates for increasing time in the community in the new location. The expectation is that providers should be looking for new service locations that promote more community participation and integration in the individuals’ communities. This may mean that the provider should be considering locations in multiple communities to support those they serve.
  • The number of individuals currently served in the licensed setting at any one time, as well as assurance that the provider will not exceed this number after the relocation occurs. Providers are not to relocate to new licensed settings to increase the number of people they can serve in that setting.

ODP staff will inform the provider of whether the relocation is approved or denied for the purpose of being eligible for funding through an ODP Waiver.

Also, effective January 1, 2022, Community Participation Support and Day Habilitation services may not be provided in any licensed Adult Training Facility or Vocational Facility that serves more than 150 individuals at any one time. This number includes individuals who receive services funded through a source other than the waivers included in this communication.

Questions about this communication should be emailed here.

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Charting the LifeCourse (CtLC) is a foundation to assist individuals and families in creating a vision for the future. It is designed to help us think about the questions to ask as well as the choices and options to consider as we support people in “planning a course” to a full and meaningful life. It is intended to be a starting point no matter where the person is in their life journey.

Charting the LifeCourse helps professionals who serve individuals with complex needs: 1) to build upon their own understanding of the needs of individuals and families, and 2) as a tool to engage with families individually or in group settings. It is a guide for starting conversations about what individuals need to be successful and self-determined throughout their lives.

The training will be held Friday, April 26, 2019, 10:00 am – 3:00 pm at Capital Area Intermediate Unit, 55 Miller Street, Summerdale, PA 17055. The training will include an overview of the Charting the LifeCourse principles, participant application of the CtLC tools, and examples of how people are using CtLC in supporting people with complex needs.

The training will be presented by Lisa Meyer, who has years of national experience supporting state and local level disability systems, providers, case management, and educational organizations in developing and implementing strategies to support systems change — and embed best practices that support individuals with intellectual disabilities and their families to live purposeful and meaningful lives.

Register here for the training. Registration is first-come, first-served, and space is limited. For questions about this training, email Brenda Smith.

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ODP Announcement 19-033 serves to distribute the 2017–2018 Annual Data Report, detailing enrollment, self-directed services, employment, residential, targeted services management, and financial trends so that individuals, families, advocates, providers, government officials, and taxpayers can see and measure how many individuals ODP serves, what services are provided, where the individuals live, and what costs are associated with services. The 2017–2018 Annual Data Report is also available on the MyODP Everyday Lives Publications web page.

The 2017–2018 Annual Data Report is a good companion to the annual report published on the performance measures developed by ODP’s Information Sharing and Advisory Committee (ISAC), entitled Everyday Lives: Values in Action Information, Sharing and Advisory Committee (ISAC) Recommendations, Strategies, and Performance Measures. This publication is available on the MyODP Everyday Lives Publications web page.

If you have any questions regarding this announcement, please submit via email.

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Office of Developmental Programs (ODP) issued ODP Announcement 19-030 last week (3/11/2019). The Attachment #1 was reissued the following day with corrections.

The previous Attachment 1 was improperly named and did not reflect FY 2019–2020. Please use the updated Attachment 1 – New CPS Service FY 2019–2020.

ODP offers this guidance for creating 2019–2020 FY Renewal Plans. The guidance discusses numerous service changes that impact 2019–2020 Fiscal Year renewals. Also, the related attachment discusses new Community Participation Support (CPS) services effective July 1, 2019. Contact Carol Ferenz, RCPA IDD Division Director, with questions.

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Previous ODP announcements indicated that the discounted cost to complete the supplement portion (Part 2) of the CES training for $170.00 was valid through December 31, 2018. ODP Announcement 19-031 states that the discounted rate of $170.00 has been extended through June 30, 2019. Please use the discount code ACRE2018 in order to obtain the discounted rate through June 30, 2019. Effective July 1, 2019 this cost will increase to $225.00 per learner.

The CES ACRE course consists of two parts: 11 self-directed online modules and a CES ACRE Supplement. To obtain the complete ACRE Basic Certificate of Achievement, participants must complete both Part 1 and Part 2 of the CES Certified Training. For additional information on the background and specifics of the CES ACRE course, please refer to ODP Announcement 090-18.

For individuals who self-direct their employment services through a Participant-Directed Service model, their Support Service Professionals (SSPs) may access CES Part 1 at no charge just as they have accessed the College of Direct Support (CDS) at no charge. These costs may not be assigned to Participant-Directed Goods and Services to cover the cost of the Support Service Professional’s time spent completing Parts 1 and 2 of this program or to cover the cost ($170 or $225) of Part 2.

Individual Providers and Provider Agencies are advised to use the following process if they are interested in obtaining access to CES for their staff.

  1. Decide which individuals your organization wishes to enroll in the CES training. Please be aware that participation in the training must be for individuals required to possess the ACRE Certificate of Achievement. Individuals must complete all the requirements of Parts 1 and Parts 2 in order to obtain the ACRE Basic Certificate of Achievement.
  2. Obtain administrative rights for the number of learners for which your organization is interested in providing CES training.
  3. If your organization is currently providing training to specific learners through CDS, and these same learners need CES training, you do not need to obtain additional administrative rights.
  4. If your organization is new to CES, your organization will need to contact the Elsevier organization to purchase administrative rights based on the number of CES learners your organization wishes to train.
  5. If your organization is interested in both CDS and CES, your organization will need to contact the Elsevier organization to purchase administrative rights based on the number of learners your organization wishes to train.

Please use the following contact information for the Elsevier organization for any questions you have concerning the cost of the administrative rights you are interested in purchasing to support the learners at your organization:

Leigh Evans, Account Specialist Elsevier Clinical Solutions
(404) 799-4009

The Institute on Disabilities (IOD) at Temple University will be the point of contact for all CES learners for enrollment, system user training, and/or technical assistance needed with the utilization of CES:

Thea Phim
(833) 877-8901

The Institute for Community Inclusion (ICI) will be the point of contact for CES learners interested in using Part 2: CES ACRE Supplement to achieve the ACRE Basic Certificate of Achievement. Please contact the ICI via this link.

The College of Employment Services in Pennsylvania is now administered by the Institute on Disabilities at Temple University. It is funded through Pennsylvania’s Office of Developmental Programs, Department of Human Services. If you have any questions regarding this announcement, please submit via email.

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