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ACF

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The following is a message from the Office of Children, Youth and Families (OCYF):

Effective immediately, due to a federal funding pause, OCYF has been directed to halt work with Accenture, the System Integrator for the Child Welfare Case Management (CWCM) system. This pause is due to concern raised by our federal partners at the Administration for Children and Families (ACF) that must be resolved prior to our resuming work. The Department of Human Services/OCYF remains fully committed to developing a single case management solution to be used by both the state and all counties, rather than continuing to fund both the statewide Child Welfare Information Solution (CWIS) and the individual county systems.

As you know, Pennsylvania does not have a unified statewide case management system. Instead, we maintain a statewide repository that houses all reports of suspected child abuse (CPS), General Protective Services (GPS) reports, and the outcomes of those reports. Day-to-day case management and service information, however, resides within the counties’ own systems. Currently, five different county case management systems are in use across Pennsylvania’s 67 counties.

Developing and implementing a CWCM system remains a top priority, as it will enhance data quality and accountability, improve efficiency, and support better outcomes.

The CWCM Steering Committee — which includes OCYF and county representatives — has been reviewing the multi-phase implementation plan to ensure a responsible rollout. There is consensus on the first two phases: (1) Adoption and Foster Care Analysis and Reporting System (AFCARS) compliance and (2) replacing CWIS. Next week’s Steering Committee meeting will still be held to gather participating county partner feedback. We believe strong partnership between county children and youth agencies and the state is essential to achieving our shared vision for CWCM.

To reiterate, this is a pause. We are committed to developing a path forward that will ultimately eliminate the need for counties to maintain and fund individual case management systems — freeing up resources for other critical needs. The current federated model is not sustainable given the costs and the time and effort required to update legacy systems.

This is all the information we can share at this time. We recognize counties may have additional questions about what this means, and we will continue to communicate more information about the next steps as it becomes available.

Please contact Emma Sharp with any questions.

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The Administration for Children and Families (ACF) Children’s Bureau will be conducting a Title IV-E Federal Review for Pennsylvania (PA) in July of 2026. These reviews are mandatory every three (3) years and includes a systematic monitoring of the Title IV-E Foster Care Program. This program provides the cost of foster care maintenance, administrative expenses to manage the program, and training for staff and foster parents. PA’s period under review (PUR) will begin this October 1 and last through March 31, 2026. A random sample of 100 cases of youth in Foster Care will be selected.

In essence, the review considers:

  • Judicial determinations regarding reasonable efforts and child’s best interest;
  • Timely court hearings and determinations;
  • Voluntary placement agreements;
  • Responsibility for placement and care vested with state agency;
  • Eligibility for Aid to Families with Dependent Children (AFDC) under the state plan in effect July 16, 1996;
  • Placement in a licensed foster family home or child-care institution; and
  • Safety requirements for the child’s foster care placement.

What does this mean for you? The Children’s Bureau will review County and Provider case files of the selected child and all their placement detail. The records must be able to show compliance with Federal Regulations as well as the Child Protective Services Law. The review includes the licensing of all agencies with particular attention on:

  • Criminal Clearances for all staff, including those who are not child serving and those who are no longer employed;
  • No lapse in licensing where Title IV-E claims were made (particularly in single foster homes);
  • Fingerprints provided prior to the licensing date;
  • Safety Considerations document for staff and foster parents with criminal charges or critical incidents;
  • All trainings required for staff and foster parents having been completed; and
  • Clearances for Household Members by 30 days after their 18 birthday.

As such, on August 4, 2025, from 10:00 am – 12:00 pm, OCYF will be offering a virtual training option to learn more about this review. OCYF will complete the following:

  • Review details expected during the review;
  • Brainstorm PA’s strengths and areas in need of improvement;
  • Create tools to ease document collection; and
  • Address communication gaps.

To register for this virtual training option, please fill out the form here. Please note that the form mentions an in-person option, but OCYF will now only be offering the virtual option.

Please feel free to contact Caitlin Robinson with any questions regarding the registration of this training. Thank you in advance for your participation in this meeting. OCYF appreciates your partnership and cooperation as they move closer to critical audit for PA.

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Young Girl Talking With Counselor At Home

The Pennsylvania Office of Children, Youth and Families (PA OCYF) has announced  that the Pennsylvania 5-Year Prevention Plan for the Family First Prevention Services Act (FFPSA) was officially approved by the Administration for Children and Families (ACF) on August 15, 2023. This marks a significant milestone in our ongoing efforts to enhance and strengthen our state’s child welfare and family support systems. This also brings to a close a two-year approval process toward the plan, which outlines the comprehensive framework that Pennsylvania will implement to fulfill the requirements and goals set forth by the Family First Prevention Services Act. This legislation seeks to prioritize family-based services aimed at preventing the unnecessary placement of children in foster care, promoting family stability, and improving overall outcomes for vulnerable children and families.

The effective dates of the Pennsylvania 5-year Prevention Plan for FFPSA will be from October 1, 2021, to October 1, 2026. As Pennsylvania moves forward with the implementation of this plan, the Pennsylvania Department of Human Services (PA DHS) is excited about the positive impact it will have on the lives of Pennsylvania’s children and families. PA OCYF acknowledges the collaborative efforts of various stakeholders, including partner agencies, community organizations, and dedicated professionals who have contributed to the development of this comprehensive strategy.

Should you have any inquiries or require further information regarding the approved Prevention Plan, its strategies, or the implementation timeline, please do not hesitate to visit Pennsylvania’s Family First website or submit an inquiry through the Pennsylvania Specific Family First Questions Form.

OCYF Leadership will be on the RCPA Children’s Division Meeting on Wednesday, September 20, 2023, at 1:00 pm and will cover this and other topics. If you have questions or feedback, please contact RCPA Mental Health Policy Director Jim Sharp.

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Folders with the label Applications and Grants

The Administration for Children and Families (ACF) Office of Planning, Research, and Evaluation (OPRE) is soliciting applications for Prevention Services Evaluation Partnerships. These grants aim to support summative (i.e., impact) randomized control trial or quasi-experimental evaluations of a mental health, substance abuse prevention and/or treatment, in-home parent skill-based, or kinship navigator program or service. The grants will support collaborations among evaluators and partnering Title IV-E agencies, community entities, and/or researchers that have experience in working with foster children or children in kinship care arrangements to conduct well-designed and rigorous summative evaluations of programs and services intended to provide enhanced support to children and families, including pregnant and parenting youth in foster care, as well as prevent child abuse and neglect and foster care placements.

Grant recipients are expected to conduct a randomized control trial or quasi-experimental evaluation design that aligns with Title IV-E Prevention Services Clearinghouse (the Clearinghouse) Design and Execution Standards for Moderate or High Support of Causal Evidence and may contribute to the research systematically reviewed by the Clearinghouse. Grant recipients may collect and analyze primary data or leverage existing data for the proposed evaluation. ACF is particularly interested in evaluations of programs or services that are eligible for review by the Clearinghouse but which are not yet rated; programs and services with a rating of “does not currently meet criteria” by the Clearinghouse, and programs and services that have been designed for or adapted for specific cultural, ethnic, or racial groups, or programs and services that aim to serve other populations that have been historically marginalized and/or have historic or ongoing disproportionate representation in the child welfare system.

Estimated Total Funding:
$8,900,000

Expected Number of Awards:
12

Award Ceiling:
$1,500,000
Per Project Period

Award Floor:
$250,000
Per Project Period

Average Projected Award Amount:
$750,000
Per Project Period

Anticipated Project Start Date:
10/01/2023

View the funding summary announcement for more details. Any questions regarding this announcement should be directed to the federal Administration for Children and Families contacts outlined in the announcement.

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