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Early Intervention

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Message from the Office of Child Development & Early Learning (OCDEL):

Review & Comment Period Now Open for the Federal Individuals with Disabilities Education Act (IDEA) Part C Grant Application for the Infant Toddler Early Intervention Program

  • Available for review beginning on March 30, 2026
  • Comment Period Open on April 1 – May 8, 2026

Each year the Office of Child Development and Early Learning (OCDEL) provides access and opportunity for interested parties, including families, EI providers, and other professionals, to review and make comments on the federal Individuals with Disabilities Education Act (IDEA) Part C application for the Infant Toddler Early Intervention program for Federal Fiscal Year 2026.

Anyone who would like to review the proposed grant application can find the document at: Early Intervention Services or Early Intervention on the right side menu of the web pages. Hard copies can also be requested by emailing or by calling 717-346-9320.

To ensure all families, professionals and other Early Intervention stakeholders throughout our system have access to the application and are provided with opportunity to comment, we are providing you with a few reminders to ensure wide distribution of the information, specifically for those who may not have computer access to provide input.

Strategies to ensure access to the draft application include:

  • Sharing the email and its content with your Local Interagency Coordinating Councils to assist with its distribution. Please encourage them to share with those who may not always have web access to review or provide comment.
  • Encourage service coordinators to share the information from the email with families using the preferred method of communication identified by families. Highlighting how families can receive a print copy of the application and how they can submit comment would be beneficial to ensure appropriate reach to all stakeholders.

Opportunities to provide public comment from April 1 – May 8, 2026 include:

  • Visit Part C Grant Public Comment. This link will allow for online comment opportunity.
  • Submitting written comments regarding the proposed grant application can be directed to Office of Child Development and Early Learning, Bureau of Early Intervention Services and Family Supports, ATTN: Public Comments for Part C Grant Application, 607 South Drive, 4th Floor Rotunda, Harrisburg, PA 17120 or via email.

If you need an accommodation or assistance to review the proposed grant application or to submit comments, please contact via email or by calling 717-346-9320.

Comments will be accepted through May 8, 2026. All comments will be reviewed and considered by the Department before submitting the final grant application.

The 2025/26 Budget signed by Governor Josh Shapiro included an additional $13.2 million in state funding for Early Intervention services, with $10 million of this funding specifically targeting provider rates. Last month, the Office of Child Development and Early Learning (OCDEL) released Announcement EI 26-03 and the 2025/26 Fee Schedule, which included a 7% rate increase for Early Intervention services, with some exceptions.

This week, OCDEL announced next steps for a coordinated mass adjustment for processed and paid Early Intervention claims for services delivered in Fiscal Year 2025/2026. The adjustment process will begin the week of March 16, 2026; OCDEL did not give a timeline for completion.

The notice reads:


The Office of Child Development & Early Learning is preparing to perform a Mass Claims Adjustment for all PAID CLAIMS of Early Intervention services that contain a date of service between 7/1/25 – 3/8/26 and were filed on or before 3/8/26. The adjustment process will begin the week of 3/16/26. Due to the high volume of claims, they will be processed in batches. OCDEL is committed to providing updates on the progress of the mass adjustment throughout the week.   

Any providers with paid claims that contain a date of service between 7/1/25 – 3/8/26 and were filed on or before 3/8/26 do not need to process their own claims adjustments. When the Mass Claims Adjustment is completed, providers will receive Payment Files and RAs (as applicable) displaying a new ICN beginning with 52. A uniform “billed amount” is being applied to this special Mass Adjustment of $1,000. All claims will correctly “cut-back” to the new Fiscal Year 2025-2026 rates.

Providers are responsible for the following:

  1. Using the newly published Fiscal Year 2025-2026 Fee Schedule — File NEW claims on or after 3/9/26 that contain a date of service on or after 7/1/25.
  2. Using the newly published Fiscal Year 2025-2026 Fee Schedule — Adjust claims filed on or after 3/9/26 that contain a date of service on or after 7/1/25 if the OLD fee schedule was used

While it is not recommended that providers submit their own Claims Adjustments for PAID CLAIMS of Early Intervention services that contain a date of service between 7/1/25–3/8/26 and were filed on or before 3/8/26, this will not impact the OCDEL initiated Mass Claims Adjustment. 

For OCDEL initiated Mass Claims Adjustments, denied claims will be reported directly from our MMIS provider to OCDEL. In the unlikely event of a Mass Claims Adjustment denial, an OCDEL team member will reach out to the County in which your claims denied to coordinate corrections. 

OCDEL would like to remind providers of the timely filling of all claims.

Timely Filing

The regulation at 55 Pa. Cde § 1101.68 (relating to invoicing for services) establishes requirements for submitting claims for services rendered. Early Intervention evaluations, IFSP services and Service Coordination claims are all required to follow this regulation.

There are only a few exceptions that are permitted which are related to PELICAN-EI record issues when there is a change of the child’s MCI or a record change for an adoption. OCDEL is not permitted to allow payment for claims submitted beyond the 180-day regulatory timelines for reasons including but not limited to provider billing errors, billing software issues or personnel vacancies/absences. 

Any claims filed after the 180-day filing limit will result in a suspended status. When this happens, an email must be sent immediately to [email protected] with the ICN for the suspended claim and a description for the system reason. If an email regarding the suspended claim(s) is not received, the claim will be automatically denied. 

Please forward this message to your contracted providers and direct any questions to your assigned EI Advisor.

OCDEL would like to remind providers of the opportunity to receive claims processing training Gainwell Technologies.

Gainwell Technologies offers PROMISe™ enrollment and billing training for Early Intervention providers. Accessing these training courses is a good opportunity for all Early Intervention providers to be supported in implementing accurate enrollment and billing practices.

PROMISe™ Provider Education & Training:

Webinar recordings are available on the website related to:

  • How to Submit 180 Day Electronic Submissions and ACN Electronic Attachments
  • How to Submit Revalidations, Reactivations, and Change Request Applications

Provider Portal Training on the topics listed below are also offered on request. Training is conducted via a virtual room (VR) and can be requested via email.

Providers should please include the following information when making a request: 13-digit Provider Number, Provider name, Contact name and phone number:

  • Review of PROMISe™ Portal including registration
  • Eligibility Verification
  • Claim completion review (new, adjustments and voids)
  • Claim Inquiry Search
  • Enrolled Provider Search
  • ERA and EFT Enrollment
  • Review of Remittance Advice Statement
  • Enrollment Information
  • Review of DHS Website including fee schedule, MA regulation, MA Bulletins and Provider Quick Tips

Questions should be directed to the County in which services are contracted. 


Visit here for more information on Claims Processing Steps. Contact Cindi Hobbes if you have any questions.

The Fiscal Year (FY) 2025/26 budget signed by Governor Josh Shapiro included an additional $13.2 million in state funding for Early Intervention (EI) services, with $10 million of this funding specifically targeting provider rates.

Last Friday, the Office of Child Development and Early Learning (OCDEL) released the 2025/26 Fee Schedule, which included a 7% increase for Early Intervention services, with some exceptions.

Infant Toddler Early Intervention Programs and providers should now use the updated Fiscal Year 2025/26 fee schedule rates to bill for all services delivered on or after July 1, 2025. OCDEL will coordinate with County programs to communicate a Mass Adjustment coordination with all Early Intervention providers for services already billed that are eligible for a rate adjustment.

This news comes after months of joint advocacy from RCPA, EIPA, PennAEYC, and other EI provider groups. RCPA is grateful for these strong partnerships, and we recognize this commitment to investment in the Early Intervention Part C Program by Governor Shapiro, OCDEL, and the PA General Assembly.

Read the full announcement here.

With support from the Preschool Development Grant, the Office of Child Development and Early Learning (OCDEL) is supporting a training initiative to help build a cross-disciplinary workforce across Pennsylvania that understands very young children’s mental health and development and can provide better, more informed support to families and caregivers.

You, or a Children First PA representative(s) of your choosing, are invited to participate in an upcoming DC:0–5™: Diagnostic Classification of Mental Health and Developmental Disorders of Infancy and Early Childhood Overview webinar. This 90-minute session is designed for policy leaders, advocates, and human services administrators who play a pivotal role in shaping systems that support the mental health and well-being of our youngest children.

About the Training:

The DC:0–5™ framework provides a developmentally sensitive approach to understanding and classifying mental health and developmental disorders in children from birth through age five. The overview will:

  • Introduce the purpose and structure of the DC:0–5™;
  • Highlight its role in transforming early identification and intervention practices; and
  • Explore implications for policy, advocacy, and service delivery.

Why Your Participation Matters:

Your leadership and expertise are essential in ensuring that policies and programs reflect the latest understanding of infant/early childhood mental health. By engaging in this training, you will be better equipped to:

  • Inform policy decisions with evidence-based practices;
  • Strengthen cross-sector collaboration; and
  • Support equitable access to infant/early childhood mental health services and supports.

DATE: February 18, 2026, from 2:00 pm – 3:30 pm EST

REGISTER HERE

Participants will need to create a free eLearn account with ZERO TO THREE if they do not already have one to complete their registration.

Priority registration is available through February 11, 2026, before the training announcement is made public the following day. Space is limited to 100 attendees.

We look forward to your participation in this important conversation and to working together to advance the well-being of young children and their families.  If you cannot attend this session, there will be additional opportunities in 2027, as this initiative also includes a Training of Trainers strategy.

If you have any additional questions, please contact RCPA COO Jim Sharp.

The Office of Child Development and Early Learning (OCDEL) has released the outcomes from the Early Intervention (EI) Rate Methodology Study that concluded in the Fall of 2024. A key focus of the RCPA Early Intervention Steering Committee’s strategic agenda has been the review of how rates have been historically developed, including the lack of sustainable rate increases that have taken place over the past two decades. In our collaboration with OCDEL and other early intervention stakeholders, the goal was the development of a quantifiable rate methodology that uses the cost of care as a driving variable in the rate development matrix.

The EI Rate Study Final Report has been added to DHS website and can be viewed here. The study was the culmination of a year-long effort led the Public Consulting Group (PCG) and an Advisory Committee, which RCPA and other provider members were a part of.

The report reviewed the methodology and formulary variables for rate calculations across several operational dimensions of early intervention services, including staffing, operations, administration, and the calculation of how missed and cancelled visits intersect with actual costs.

The final funding review of the estimated Commonwealth fiscal impact was calculated using the number of service units provided during FY 2022/23 for Early Intervention services, current Federal Medical Assistance Percentage (FMAP), and county contributions. Services with a recommended rate decrease were kept at the current rate when calculating Commonwealth fiscal impact. The result indicated that for FY 2022/23, the rates were underfunded by more than $71M, or roughly 38% of the FY 2022/23 rate.

This year there is a proposed State budget increase of $10M that is targeted to aid Early Intervention providers in stabilizing their workforce infrastructure. This would be a 3% increase over the FY 2023/24 rate. There was no rate increase last year in anticipation of the rate methodology study report. There was hope that the study outcomes, which ended in September 2024, could have made a greater impact on this year’s projected rate increase. That notwithstanding, RCPA fully supports and will be advocating that the proposed $10M funding allocation be approved for Early Intervention services in the final budget. Additionally, there is a projected Medicaid allocation of $12.6M, for a total $22.6M that will go to the final rates for FY 2025/26.

Finally, the report indicated that between the periodic rate studies, PCG recommends that OCDEL implement a rate monitoring program to measure costs annually against payments. This monitoring should also measure inflation, and OCDEL should adjust rates annually to match the rate of inflation.

RCPA thanks OCDEL and our members for the partnership in the project and looks forward to the opportunity to work together in supporting and advocating the implementation of rates that support the cost of delivering high quality Early Intervention services to the children and families of the Commonwealth.

If you have any additional questions, please contact RCPA COO Jim Sharp or IPRC Policy Director Cindi Hobbes.

The Office of Mental Health and Substance Abuse Services (OMHSAS) has announced the speakers for their Children’s Crisis Intervention Forum, which will be held April 29 – 30, 2025, at the Hilton Harrisburg. The speakers will include:

  • Drew Martel, LISW, CADC, is a leading expert in crisis intervention and suicide prevention, overseeing crisis response programs at CommUnity Crisis Services.
  • Amanda Gillespie, LISW-S, is the MRSS Coordinator at Case Western Reserve University, with expertise in crisis intervention and youth mental health.
  • Heather Distin, Project Director at Case Western Reserve University, is a licensed clinical counselor with 20 years of experience in youth behavioral health and multi-system collaboration.
  • Ashley Nichols-Kaye, MS, MHP, CHCO, is the Program Manager for Human Services Quality Management and HIPAA Compliance at Venango County Human Services.
  • Dr. Rhonda Boyd is a faculty member at PolicyLab at Children’s Hospital of Philadelphia (CHOP) and an associate professor of Psychology in Psychiatry at the University of Pennsylvania School of Medicine. She is also the associate director of CHOP’s Child and Adolescent Mood Program.
  • Jennifer Foxworthy, a retired U.S. Navy veteran, is the Founder and CEO of Inspirationally Speaking, LLC, and Unstoppable You Ministries, Inc., serving others as a motivational speaker, author, and coach.

From experienced insights to actionable strategies, these speakers (and more) will inspire your impact!

Date: Tuesday, April 29 – Wednesday, April 30, 2025
Location: Hilton Harrisburg (discounted accommodations available)
Parking: Discounted parking provided to conference guests
Register Today – Space is Limited!

Please contact RCPA Policy Associate Emma Sharp with any questions.

The Republican-controlled U.S. House adopted a federal budget resolution last week that instructs the House Energy and Commerce Committee, which has jurisdiction over Medicaid, to identify at least $800 billion in mandatory spending cuts during the next 10 years. The resolution is now in the GOP-controlled U.S. Senate.

Medicaid, which is jointly funded by states and the federal government through a federal matching program with no cap, is seen as a prime target for cuts, as it is one of the largest federal programs at a cost of more than $600 billion a year. Approximately 70 million people in the United States receive Medicaid benefits, with about 3 million — including 1.2 million children — of those in Pennsylvania. While officially the federal government did not name Medicaid as the target, there are virtually no other areas to turn to in order to generate such spending cuts.

Proposals being considered in Congress to cut Medicaid are estimated to cost Pennsylvania as much as $2 billion a year. These cuts will inevitably result in:

  • Fewer insured Pennsylvanians;
  • Fewer covered services for those who remain insured;
  • Lower reimbursement rates paid to providers;
  • Increases in uncompensated care; and
  • Higher healthcare costs for those who are insured.

In addition to broad, negative consequences, each segment of the human services sector will be affected.

Behavioral Health

Medicaid is the largest payer of behavioral healthcare services in the United States, where nearly 40 percent of non-elderly adult Medicaid beneficiaries have a mental health or substance use disorder. Additionally, Medicaid is an essential revenue source for behavioral healthcare organizations. With the potential of fewer covered individuals and lower reimbursement rates, access will be squeezed, with existing providers less incentivized to accept Medicaid patients.

These potential cuts come on the heels of a compromised post-public health emergency unwinding of Medicaid, in which Pennsylvania’s actuarial analysis for the behavioral health capitation was severely underestimated. The eventual Medicaid rolls included more individuals with acute and chronic conditions, resulting in higher levels of care and services. Despite mid-year adjustments to the HealthChoices’s primary contractors, Pennsylvania will start the new fiscal year with the need to increase its BH Medicaid capitation by nearly $640 million.

Intellectual and Developmental Disabilities

Medicaid is the primary funding source for IDD services. If the proposed multi-billion dollar funding cuts occur, Pennsylvania’s intellectual disability system will face serious consequences, including service reductions, longer waitlists, and limited access to essential care. Providers already under strain may have to discharge individuals from community-based services, potentially returning them to institutional settings and undoing decades of progress towards independence and inclusion.

Pediatric Rehabilitation

Medicaid is a key funding source for healthcare and rehabilitation services for infants, children, and adolescents living with disabilities and medical complexity. Even for families with a private primary insurance, Medicaid as a secondary insurance fills in the gaps in covered care. Children with disabilities, regardless of household income, are Medicaid eligible to offset the high costs of care. Medicaid cuts will negatively impact the most vulnerable in our state: children with disabilities and special health needs.

Early Intervention

Medicaid is a supplemental funding source for Early Intervention services in Pennsylvania. All Pennsylvanian families currently enjoy access to these crucial home- and community-based services with no cost-share. Cuts in funding to this program may cause tighter eligibility requirements or cost-shares for families, ultimately decreasing access to essential services.


How the Cuts Might Be Done

Work Requirements

At this point, work requirements appear to be one of the most likely paths to Medicaid cuts.

According to the Pennsylvania Health Access Network (PHAN), approximately 1 million adults in Pennsylvania would be subject to the work requirement.

Medicaid work requirements would require certain Medicaid enrollees to work, look for work, or conduct another qualifying activity (e.g., education, caretaking) as a condition of receiving health insurance. As part of such a requirement, all working age Medicaid enrollees may be required on a monthly basis to report their work or verify their eligibility for an exemption because they are in school or a job training program, caring for others, or disabled/in treatment. Failure to do so would result in them losing Medicaid coverage.

On the surface, increasing support for work requirements is understandable. Able-bodied citizens on Medicaid who can work, should work. What is not being discussed is the fact that most of these individuals are already working but at an income that still qualifies them for Medicaid. Further, studies from states that have attempted to implement a Medicaid work requirement show that the cost to the state to implement and administer such a requirement is in the tens of millions of dollars.

If work requirements become a reality, advocates must lobby for waivers for special populations.

Federal Medical Assistance Percentage (FMAP)

At this point, according to Speaker of the U.S. House Mike Johnson, FMAP (as well as per-capita caps, see below) are not a consideration for reducing Medicaid spending.

Each state’s FMAP determines its federal share of Medicaid funding. FMAP is a formula that uses the state’s most recent three-year average per capita income data to provide higher matching rates to states with lower per capita incomes relative to the national average. FMAPs have a statutory minimum of 50 percent and a maximum of 83 percent.

In Pennsylvania, 56 percent of Medicaid costs are paid with federal dollars, leaving Pennsylvania to cover the balance.

Under the Affordable Care Act’s Medicaid Expansion, the FMAP for what became the newly eligible population — mostly low wage workers who do not have coverage through an employer, disabled workers, caregivers to children or elderly family members, and students — is fixed at 90 percent federal funding, with the commonwealth paying for the balance.

Per Capita Caps

A per capita cap funding arrangement sets an upper limit on federal payments per Medicaid enrollee in each eligibility group. In an aggregated cap (also called a capped allotment) approach, states receive federal matching funds up to a determined maximum. If the cap is exceeded, the state bears 100 percent of that cost with no federal match.


Resources

There are many resources continually being developed and distributed. These include ways to take immediate action with Congress. The following are some of the most relevant to our membership.


Next Steps

RCPA will continue to closely monitor the issue. As Congress’s next steps become clearer, we will work with our partners, including you, to develop and execute strategies to stop Medicaid cuts or minimize the negative effects.

Contact your respective RCPA Policy Director with questions.

The Pennsylvania State Interagency Coordinating Council (SICC) is seeking interested family members, caregivers, and professionals to serve on ad hoc subcommittees. The PA SICC is a Governor-appointed council that advises and assists the Departments of Health, Education, and Human Services to ensure that a comprehensive delivery system of integrated Early Intervention programs and services is available to all eligible infants, toddlers, and young children as well as their families.

Individuals are needed to serve on one or more of the following committees:

  • Mental health committee;
  • Workforce development committee;
  • Outreach and communication committee; and
  • Access and inclusion committee.

The deadline to apply is Monday, October 28. All applicants will be notified about the decision of their application by early January via email.

Please share this information with professionals and families within your network. For more information about the committees and to apply, view the application here. Please send any questions electronically.