ODP made the decision to continue the Vacancy Exception Process for cost based rates that were effective from July 1, 2017 – December 31, 2017, similar to the process for previous fiscal years. This process is applicable to residential habilitation service providers that signed the Addendum to Provider Agreement for the Settlement Agreement. Providers who wish to submit a vacancy exception request and did not sign the Addendum to Provider Agreement, please refer to ODP Informational Memo 003-13 for further information.
In order to submit a request for exception to the vacancy factor for Fiscal Year 17/18, the provider needs to complete a Vacancy Exception Request Form. If additional lines are needed, please contact the rate setting mailbox for the expanded version of the form.
If an agency has completed billing for the time period of July 1 to December 31, 2017, the Excel template must be emailed to the Regional Program Manager and rate setting mailbox by May 11, 2018. If an agency has not completed billing by the due date and they anticipate the need to submit, the rate setting mailbox must be contacted.