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Message from the Office of Child Development & Early Learning (OCDEL):

Review & Comment Period Now Open for the Federal Individuals with Disabilities Education Act (IDEA) Part C Grant Application for the Infant Toddler Early Intervention Program

  • Available for review beginning on March 30, 2026
  • Comment Period Open on April 1 – May 8, 2026

Each year the Office of Child Development and Early Learning (OCDEL) provides access and opportunity for interested parties, including families, EI providers, and other professionals, to review and make comments on the federal Individuals with Disabilities Education Act (IDEA) Part C application for the Infant Toddler Early Intervention program for Federal Fiscal Year 2026.

Anyone who would like to review the proposed grant application can find the document at: Early Intervention Services or Early Intervention on the right side menu of the web pages. Hard copies can also be requested by emailing or by calling 717-346-9320.

To ensure all families, professionals and other Early Intervention stakeholders throughout our system have access to the application and are provided with opportunity to comment, we are providing you with a few reminders to ensure wide distribution of the information, specifically for those who may not have computer access to provide input.

Strategies to ensure access to the draft application include:

  • Sharing the email and its content with your Local Interagency Coordinating Councils to assist with its distribution. Please encourage them to share with those who may not always have web access to review or provide comment.
  • Encourage service coordinators to share the information from the email with families using the preferred method of communication identified by families. Highlighting how families can receive a print copy of the application and how they can submit comment would be beneficial to ensure appropriate reach to all stakeholders.

Opportunities to provide public comment from April 1 – May 8, 2026 include:

  • Visit Part C Grant Public Comment. This link will allow for online comment opportunity.
  • Submitting written comments regarding the proposed grant application can be directed to Office of Child Development and Early Learning, Bureau of Early Intervention Services and Family Supports, ATTN: Public Comments for Part C Grant Application, 607 South Drive, 4th Floor Rotunda, Harrisburg, PA 17120 or via email.

If you need an accommodation or assistance to review the proposed grant application or to submit comments, please contact via email or by calling 717-346-9320.

Comments will be accepted through May 8, 2026. All comments will be reviewed and considered by the Department before submitting the final grant application.

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The 2025/26 Budget signed by Governor Josh Shapiro included an additional $13.2 million in state funding for Early Intervention services, with $10 million of this funding specifically targeting provider rates. Last month, the Office of Child Development and Early Learning (OCDEL) released Announcement EI 26-03 and the 2025/26 Fee Schedule, which included a 7% rate increase for Early Intervention services, with some exceptions.

This week, OCDEL announced next steps for a coordinated mass adjustment for processed and paid Early Intervention claims for services delivered in Fiscal Year 2025/2026. The adjustment process will begin the week of March 16, 2026; OCDEL did not give a timeline for completion.

The notice reads:

The Office of Child Development & Early Learning is preparing to perform a Mass Claims Adjustment for all PAID CLAIMS of Early Intervention services that contain a date of service between 7/1/25 – 3/8/26 and were filed on or before 3/8/26. The adjustment process will begin the week of 3/16/26. Due to the high volume of claims, they will be processed in batches. OCDEL is committed to providing updates on the progress of the mass adjustment throughout the week.   

Any providers with paid claims that contain a date of service between 7/1/25 – 3/8/26 and were filed on or before 3/8/26 do not need to process their own claims adjustments. When the Mass Claims Adjustment is completed, providers will receive Payment Files and RAs (as applicable) displaying a new ICN beginning with 52. A uniform “billed amount” is being applied to this special Mass Adjustment of $1,000. All claims will correctly “cut-back” to the new Fiscal Year 2025-2026 rates.

Providers are responsible for the following:

  1. Using the newly published Fiscal Year 2025-2026 Fee Schedule — File NEW claims on or after 3/9/26 that contain a date of service on or after 7/1/25.
  2. Using the newly published Fiscal Year 2025-2026 Fee Schedule — Adjust claims filed on or after 3/9/26 that contain a date of service on or after 7/1/25 if the OLD fee schedule was used

While it is not recommended that providers submit their own Claims Adjustments for PAID CLAIMS of Early Intervention services that contain a date of service between 7/1/25–3/8/26 and were filed on or before 3/8/26, this will not impact the OCDEL initiated Mass Claims Adjustment. 

For OCDEL initiated Mass Claims Adjustments, denied claims will be reported directly from our MMIS provider to OCDEL. In the unlikely event of a Mass Claims Adjustment denial, an OCDEL team member will reach out to the County in which your claims denied to coordinate corrections. 

OCDEL would like to remind providers of the timely filling of all claims.

Timely Filing

The regulation at 55 Pa. Cde § 1101.68 (relating to invoicing for services) establishes requirements for submitting claims for services rendered. Early Intervention evaluations, IFSP services and Service Coordination claims are all required to follow this regulation.

There are only a few exceptions that are permitted which are related to PELICAN-EI record issues when there is a change of the child’s MCI or a record change for an adoption. OCDEL is not permitted to allow payment for claims submitted beyond the 180-day regulatory timelines for reasons including but not limited to provider billing errors, billing software issues or personnel vacancies/absences. 

Any claims filed after the 180-day filing limit will result in a suspended status. When this happens, an email must be sent immediately to [email protected] with the ICN for the suspended claim and a description for the system reason. If an email regarding the suspended claim(s) is not received, the claim will be automatically denied. 

Please forward this message to your contracted providers and direct any questions to your assigned EI Advisor.

OCDEL would like to remind providers of the opportunity to receive claims processing training Gainwell Technologies.

Gainwell Technologies offers PROMISe™ enrollment and billing training for Early Intervention providers. Accessing these training courses is a good opportunity for all Early Intervention providers to be supported in implementing accurate enrollment and billing practices.

PROMISe™ Provider Education & Training:

Webinar recordings are available on the website related to:

  • How to Submit 180 Day Electronic Submissions and ACN Electronic Attachments
  • How to Submit Revalidations, Reactivations, and Change Request Applications

Provider Portal Training on the topics listed below are also offered on request. Training is conducted via a virtual room (VR) and can be requested via email.

Providers should please include the following information when making a request: 13-digit Provider Number, Provider name, Contact name and phone number:

  • Review of PROMISe™ Portal including registration
  • Eligibility Verification
  • Claim completion review (new, adjustments and voids)
  • Claim Inquiry Search
  • Enrolled Provider Search
  • ERA and EFT Enrollment
  • Review of Remittance Advice Statement
  • Enrollment Information
  • Review of DHS Website including fee schedule, MA regulation, MA Bulletins and Provider Quick Tips

Questions should be directed to the County in which services are contracted. 

Visit here for more information on Claims Processing Steps. Contact Cindi Hobbes if you have any questions.

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The Fiscal Year (FY) 2025/26 budget signed by Governor Josh Shapiro included an additional $13.2 million in state funding for Early Intervention (EI) services, with $10 million of this funding specifically targeting provider rates.

Last Friday, the Office of Child Development and Early Learning (OCDEL) released the 2025/26 Fee Schedule, which included a 7% increase for Early Intervention services, with some exceptions.

Infant Toddler Early Intervention Programs and providers should now use the updated Fiscal Year 2025/26 fee schedule rates to bill for all services delivered on or after July 1, 2025. OCDEL will coordinate with County programs to communicate a Mass Adjustment coordination with all Early Intervention providers for services already billed that are eligible for a rate adjustment.

This news comes after months of joint advocacy from RCPA, EIPA, PennAEYC, and other EI provider groups. RCPA is grateful for these strong partnerships, and we recognize this commitment to investment in the Early Intervention Part C Program by Governor Shapiro, OCDEL, and the PA General Assembly.

Read the full announcement here.

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With support from the Preschool Development Grant, the Office of Child Development and Early Learning (OCDEL) is supporting a training initiative to help build a cross-disciplinary workforce across Pennsylvania that understands very young children’s mental health and development and can provide better, more informed support to families and caregivers.

You, or a Children First PA representative(s) of your choosing, are invited to participate in an upcoming DC:0–5™: Diagnostic Classification of Mental Health and Developmental Disorders of Infancy and Early Childhood Overview webinar. This 90-minute session is designed for policy leaders, advocates, and human services administrators who play a pivotal role in shaping systems that support the mental health and well-being of our youngest children.

About the Training:

The DC:0–5™ framework provides a developmentally sensitive approach to understanding and classifying mental health and developmental disorders in children from birth through age five. The overview will:

  • Introduce the purpose and structure of the DC:0–5™;
  • Highlight its role in transforming early identification and intervention practices; and
  • Explore implications for policy, advocacy, and service delivery.

Why Your Participation Matters:

Your leadership and expertise are essential in ensuring that policies and programs reflect the latest understanding of infant/early childhood mental health. By engaging in this training, you will be better equipped to:

  • Inform policy decisions with evidence-based practices;
  • Strengthen cross-sector collaboration; and
  • Support equitable access to infant/early childhood mental health services and supports.

DATE: February 18, 2026, from 2:00 pm – 3:30 pm EST

REGISTER HERE

Participants will need to create a free eLearn account with ZERO TO THREE if they do not already have one to complete their registration.

Priority registration is available through February 11, 2026, before the training announcement is made public the following day. Space is limited to 100 attendees.

We look forward to your participation in this important conversation and to working together to advance the well-being of young children and their families.  If you cannot attend this session, there will be additional opportunities in 2027, as this initiative also includes a Training of Trainers strategy.

If you have any additional questions, please contact RCPA COO Jim Sharp.

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The Office of Child Development and Early Learning (OCDEL) has released the outcomes from the Early Intervention (EI) Rate Methodology Study that concluded in the Fall of 2024. A key focus of the RCPA Early Intervention Steering Committee’s strategic agenda has been the review of how rates have been historically developed, including the lack of sustainable rate increases that have taken place over the past two decades. In our collaboration with OCDEL and other early intervention stakeholders, the goal was the development of a quantifiable rate methodology that uses the cost of care as a driving variable in the rate development matrix.

The EI Rate Study Final Report has been added to DHS website and can be viewed here. The study was the culmination of a year-long effort led the Public Consulting Group (PCG) and an Advisory Committee, which RCPA and other provider members were a part of.

The report reviewed the methodology and formulary variables for rate calculations across several operational dimensions of early intervention services, including staffing, operations, administration, and the calculation of how missed and cancelled visits intersect with actual costs.

The final funding review of the estimated Commonwealth fiscal impact was calculated using the number of service units provided during FY 2022/23 for Early Intervention services, current Federal Medical Assistance Percentage (FMAP), and county contributions. Services with a recommended rate decrease were kept at the current rate when calculating Commonwealth fiscal impact. The result indicated that for FY 2022/23, the rates were underfunded by more than $71M, or roughly 38% of the FY 2022/23 rate.

This year there is a proposed State budget increase of $10M that is targeted to aid Early Intervention providers in stabilizing their workforce infrastructure. This would be a 3% increase over the FY 2023/24 rate. There was no rate increase last year in anticipation of the rate methodology study report. There was hope that the study outcomes, which ended in September 2024, could have made a greater impact on this year’s projected rate increase. That notwithstanding, RCPA fully supports and will be advocating that the proposed $10M funding allocation be approved for Early Intervention services in the final budget. Additionally, there is a projected Medicaid allocation of $12.6M, for a total $22.6M that will go to the final rates for FY 2025/26.

Finally, the report indicated that between the periodic rate studies, PCG recommends that OCDEL implement a rate monitoring program to measure costs annually against payments. This monitoring should also measure inflation, and OCDEL should adjust rates annually to match the rate of inflation.

RCPA thanks OCDEL and our members for the partnership in the project and looks forward to the opportunity to work together in supporting and advocating the implementation of rates that support the cost of delivering high quality Early Intervention services to the children and families of the Commonwealth.

If you have any additional questions, please contact RCPA COO Jim Sharp or IPRC Policy Director Cindi Hobbes.

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Providers who hold a license to operate a facility licensed by the Pennsylvania Department of Human Services (DHS) are being notified of a change to the Civil Rights Compliance process. There is a new Civil Rights Compliance form when submitting a new licensing application as well as a new Civil Rights Compliance Renewal form when submitting a licensing renewal application.

Entities seeking a new license will utilize a Civil Rights Compliance (CRC) form (HS2126). The prior Civil Rights Compliance (CRC) form is now obsolete and will be returned back to providers. This form must be included in the packet submitted as part of any new license request. The new application, supporting documents, and CRC form must be emailed to the DHS office that issues your license; the email address can be found in the chart below.

Entities licensed by OCDEL or ODP who use CLS or PELICAN to submit new applications must submit the form by email. The CRC forms are not part of the electronic CLS/PELICAN new application process. The updated CRC form for new applications can be found on the DHS website under the “Application for License” page.

For licensing renewals, a licensee will now submit a CRC Renewal form (HS 2125). The prior Attestation form is now obsolete and will be returned back to providers. The renewal form must be submitted as part of a renewal licensing application, and the renewal notice will still be sent out 130 days prior to expiration. The renewal application must be emailed to the DHS office that issues your license; the email address can be found in the chart below.

Entities licensed by OCDEL or ODP who use CLS or PELICAN to submit renewal applications must submit the renewal by email. The renewal is not part of the electronic CLS/PELICAN renewal application process. The CRC form for can be found on the DHS website under the “Application for License” page.

Previously, the DHS Bureau of Equal Opportunity (BEO) would issue you a letter verifying that you are compliant with applicable civil rights laws. With the new process, a letter from BEO will no longer be sent out to licensed entities. Instead, the issuance of the new license or renewal license will indicate that your CRC form or renewal form submission was approved. If there are issues or questions on the submitted CRC or renewal form, a staff member from BEO or DHS will contact you.

If your license is issued by… Submit your application AND your CRC form (if new license)
or  CRC Renewal (if license renewal) to:
The Bureau of Human Services Licensing (Renewals) – PCH & ALR [email protected]
For NEW applications for Personal Care Homes or Assisted Living Residences Send the application, supporting documents, Civil Rights Compliance Form (HS2126) and the application fee, check or money order payable to DHS to:

Via USPS:                              Or via courier:

DHS/BHSL                                 DHS/BHSL

Room 623                                  Health & Human Services Bldg.

PO Box 2675                              Rm 623

Harrisburg, PA 17105-2675        625 Forster Street

Harrisburg, PA 17120
The Office of Children, Youth, and Families [email protected]
The Office of Mental Health and Substance Abuse Services [email protected]
The Office of Developmental Programs* [email protected]
The Office of Child Development and Early Learning* Child care providers should include their MPI number in the subject line and email the appropriate regional office:  

Northeast Region:

[email protected]

Central Region:

[email protected]

Counties: Dauphin, Cumberland,

Lancaster, York, Adams, Lebanon and York

[email protected]

Counties: Snyder, Perry, Juniata, Centre, Mifflin, Tioga, Lycoming, Northumberland, Union and Clinton

South Region:

[email protected]
Western Region:

[email protected]

Counties: Allegheny, Armstrong, Beaver, Butler, Cameron, Clarion, Clearfield, Crawford, Elk, Erie, Fayette, Forest, Greene, Indiana, Jefferson, Lawrence, McKean, Mercer, Potter, Venango, Warren, Washington and Westmoreland

[email protected]

Counties: Bedford, Blair, Cambria, Franklin, Fulton, Huntingdon and Somerset

*Licensees who use CLS or PELICAN to submit renewal applications must submit the renewal by email. The renewal is not part of the electronic CLS/PELICAN renewal application process.

The new process is effective on Tuesday, October 1, 2024. Existing licensees and applicants must begin following the new process on or before that date.

If you have any questions about the new process, please contact the applicable DHS office, DHS Human Services Licensing Office at 717-705-0383, or, if your facility is a childcare facility, please reach the Office of Development and Early Learning (OCDEL) at Western Region 1-800-222-2149, Central Region (Harrisburg) at 1-800-222-2117, Northeast Region (Scranton) at 1-800-222-2108, or Southeast Region (North & South) at 1-800-346-2929.

If you have any questions or need assistance with the completion of your civil rights compliance application, please contact Bureau of Equal Opportunity Licensing office at 717-787-1579 or electronically.

Thank you for your commitment to protecting the rights of Pennsylvania’s most vulnerable citizens. If you have any additional questions, please contact your respective RCPA Policy Director.

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Photo by Glenn Carstens-Peters on Unsplash

The Office of Child Development and Early Learning (OCDEL) has announced the successful migration of data from the old registry site to the new Infant/Toddler Early Intervention Provider Registry website. All users can now log in to the new site and access all of their information. Users will still be able to log into the old site for any Early Childhood Education related activities but will now use the new site for all Early Intervention related tasks.

Please update your bookmarks with the new link. If you encounter any issues or have questions, please utilize the “Contact Us” button on the site or email directly. For all other Early Intervention related questions, please contact RCPA Policy Director Jim Sharp.

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