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ODP

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ODP Announcement 22-054 informs Medication Administration Trainers that the outage for important infrastructural changes to the Medication Administration Training Program will now be extended through Sunday, August 7, 2022.

Trainers will be able to login and register to take the “Train the Trainer” course on August 8, 2022. Trainers will be able to administer new classes, and students will be able to register in the system on September 6, 2022. If you attempt to conduct a class or complete any training on the system during this outage, your work will be lost.

All sites related to the Medication Administration Training Program will be unavailable because of scheduled maintenance from 12:00 am, Friday, July 1, 2022, now through Sunday, August 7, 2022. We apologize for the inconvenience.

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ODP Announcement 22-083 announces that Office of Developmental Programs (ODP) providers with approved ARPA Grant applications should use the following survey to request reimbursement for expenses incurred. Reimbursement for Technology Grants may consist of one progress payment and one final payment. Reimbursement for Training/Credentialing and Business Associate Grants may include up to two progress payments and one final payment.

Prior to beginning the survey, providers should ensure that supporting documentation (paid invoices, cancelled checks, accounting records, etc.) is available and scanned into a PDF format. These documents will need to be attached at the end of the survey.

Providers should generally expect to see payments a few weeks following ODP’s review of submitted information.

Please access the survey here. Contact Rick Smith for technical questions or issues.

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ODP Announcement 22-084 informs all interested parties that the Office of Developmental Programs (ODP) is offering a webinar regarding the approved Consolidated, Community Living, and Person/Family Directed Support (P/FDS) waivers effective June 1, 2022. Information and the link to register for the webinar is as follows:

August 19, 2022
1:00 pm – 2:00 pm
Register here.

To access the current waivers that contain the changes that will be discussed during the webinar, please use the following links:

For each waiver, you will have the option to review the full waiver or the “Record of Change” document that contains a concise version of the substantial changes that were made.

CONTACT: Questions about this communication should be directed to the appropriate Office of Developmental Programs Regional Office.

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From Pam Gilbert, Fiscal Manager, PA Department of Human Services, Office of Developmental Programs:

Below are copies of presentation slides from the following segments of our ICF Task Force meeting this morning:

See the document titled “ICF TaskForce Q and A Log 2022.07.19.”

Note that, after the meeting, ODP decided to revise the Day Program section of the Beneficiary Acuity schedule of the cost report. Changes made were to:

  • Use 15-minute units instead of days, consistent with the HCBS waiver fee schedule;
  • Eliminate the need to report HCBS fees if that is how services were billed and expenses recorded; and
  • Make columns 4 through 11 not applicable for FY 2021/22 to give providers more time to prepare for this level of reporting.

See the file “Revised Beneficiary Acuity page_7.20.22” for illustration.

Finalization and testing of the cost report form is continuing and will be released as soon as possible.

For questions, please email.

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ODP Announcement 22-073 notifies stakeholders that there is now an additional training session available to members of HRTs and HRCs. With the release of Bulletin 00-21-01 “Guidance for Human Rights Teams and Human Rights Committees,” the Office of Developmental Programs (ODP) released a 4-part webcast series titled “Human Rights In Depth” to provide information and support for stakeholders involved in implementing the guidance and requirements related to individual rights and restrictive procedures.

The 4 webcasts, which are available on MyODP, provide detailed discussions of the following topic areas:

  1. Responsibility to Inform and Strategies to Support People to Exercise their Rights;
  2. How to Make a Determination;
  3. Human Rights Teams; and
  4. Human Rights Committees.

Following up on those webcasts, ODP offered webinar trainings to members of HRTs and HRCs to delve more deeply into the process of “MAKING A DETERMINATION.”

The direct link to the Making a Determination course and recordings is here. The navigation path from the MyODP Home page is: Training > Intellectual Disability > Human Rights.

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Photo by Markus Winkler on Unsplash

ODP Announcement 20-114 explains that, due to the COVID-19 pandemic, the Office of Developmental Programs (ODP) currently allows staff who are required to take the Standard Medication Administration Training Course (“Standard Course”) to take the Modified Medication Administration Training Course (“Modified Course”) until July 31, 2022.

The Department previously required that staff who took the Modified Course in lieu of the Standard Course complete the Standard Course no later than December 31, 2022. Please be advised that this deadline has been extended to June 30, 2023.

Staff persons may take the Modified Course in lieu of the Standard Course until July 31, 2022. Beginning August 1, 2022, staff persons must take the Standard Course.

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A message from Deputy Secretary Ahrens:

Dear Administrative Entity Staff and Providers,

The purpose of this message is to notify Administrative Entities (AE) and providers of Community Participation Supports (CPS) that as of July 15, 2022, the routine reporting to AEs and/or the applicable regional office of ODP on the operating status of CPS programs is no longer required. ODP is initiating a new mechanism for data collection on the status of CPS programs.

Going forward, ODP will periodically issue a brief survey to providers to collect information on areas of program operation, including but not limited to:

  • Current capacity;
  • Infection control strategies;
  • Barriers to individuals who were served prior to COVID resuming service;
  • Total number of individuals waiting for service; and
  • Barriers to program expansion.

The frequency of these surveys is dependent on changes in pandemic and workforce dynamics but will not exceed once a quarter.

ODP will also provide a list of individuals currently authorized for CPS services who have not utilized CPS services at the time of the survey being released. The survey will ask specific questions related to why the individual has not utilized the CPS service as authorized. The first provider survey is targeted for release August 1, 2022. CPS providers will have up to 30 days to complete the survey. Raw data from the survey will be provided to AEs. Summary data will be shared with stakeholders.

Please note: For CPS providers who still have locations closed, we ask that you complete the survey and notify the appropriate AE and/or ODP regional office prior to any program reopening.

Additionally, any program closure should be reported in EIM per the ODP Incident Management Bulletin.

Thank you for your cooperation as we seek to use more efficient methods of collecting program information in order to improve access for those in need of services.

ODP will be sharing this notice on ODP’s Provider Listserv and with the Provider associations. To ensure all CPS providers are aware, AEs, please ensure the CPS providers in your area receive this notice.

Please direct questions to the appropriate regional CPS lead.

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ODP Announcement 22-080 informs stakeholders that Temple University Harrisburg Certified Investigator Program and the Office of Developmental Programs (ODP) will be facilitating Forums for Certified Investigators (CIs) and others involved in the incident investigation process. It also announces the posting of Q&A documents from past CI Forums on MyODP.

The session date and time is Friday, August 12, 2022, at 10:00 am – 11:30 am.
Topic: Investigatory Process
Registration for August 12, 2022, is open. Registration will close at the end of the day on August 10, 2022.

Please submit investigatory process questions and provide input on future forums. Complete this questionnaire by close of business Wednesday, July 27, 2022.

For all CI Forum-related questions, please send an email to Amanda Black.

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