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ODP

0 2195

The Office of Developmental Programs (ODP) distributed Communication 056-18  to instruct AEs, SCOs, and Providers to review and submit updates to their primary and secondary contact information for the Quality Assessment and Improvement (QA&I) Process.

The ODP QA&I Process is designed to conduct a comprehensive quality management review of county programs, AEs, SCOs, and providers delivering services and supports to individuals with intellectual disabilities and autism spectrum disorders. This QA&I Process is one of the tools that ODP uses to evaluate our current system and identify ways to improve services for all individuals.

The identified contact person(s) is the individual(s) whom the entity has designated to receive specific information related to the QA&I Process. Information shall include any unique electronic links, access to QA&I process specific information, ongoing direction and communication from ODP or the AE regarding the QA&I Process, etc. Please note that the primary identified contacts will be the individual persons receiving the electronic link for completion of the self-assessments. For the AEs conducting provider QA&I onsite reviews, the primary contact will receive the unique links necessary to access the tool for completion of onsite review activities.

Please review the document posted on MyODP and submit any changes by using this link.

ODP QA&I Contact Information Form Changes can be submitted throughout the QA&I year. ODP will post an updated version of the QA&I Contact List spreadsheet at least every 2 weeks.

As a reminder, it is the responsibility of the entity to ensure that this information remains up to date.

INQUIRIES: Please direct any questions, issues, or concerns regarding this communication to your QA&I Regional Coordinator and CC the QA&I Process mailbox.

QA&I Regional Coordinators:      
Central Region Northeast Region Southeast Region Western Region
Robyn Seville Rachel Toman Roger Crisanty Renee Bruno

0 1713

As a reminder, Providers of Home and Community-Based Services (HCBS) for Office of Developmental Programs (ODP) — to include providers of residential services, community participation support, and day habilitation services in the Adult Community Autism Program (ACAP) and Consolidated, Community Living, Person/Family-Directed Support and Adult Autism Waivers — must complete a Self-Assessment to determine compliance with the HCBS Settings Rule, published by the Centers for Medicare and Medicaid Services (CMS) in 2014.

HCBS Provider Self-Assessments must be completed online by 11:59 pm on Tuesday, June 12, 2018. Service locations for which ODP has not received a completed self-assessment will be deemed non-compliant.

These HCBS Provider Self-Assessments will assist in identifying potential areas of non-compliance and allow the provider to develop a corrective action plan outlining how they plan to achieve full compliance. While CMS has given states an extension to ensure all settings have achieved compliance with the rule by March of 2022, various requirements and effective dates have been built into ODP”s waivers and upcoming regulations which will impact the dates by which compliance must be achieved.

It is important to note that the intent of the self-assessment is not to close or terminate any home or community-based services but instead, to work with individuals, providers, and other stakeholders to transition these waiver services, to meet compliance with the HCBS Settings Rule and the vision of ensuring individuals are fully integrated into the community, afforded choice, and have their health and safety needs met.

See Communication #035-18 for all of the details.

0 1820

The Office of Developmental Programs (ODP) recently announced (in ODP Communication Number 041-18) that the College of Employment Services (CES) is now offering Association of Community Rehabilitation Educations (ACRE) Basic Employment Certification Course Online. ODP Communication Number 046-18 provides updated information regarding a change in the contact for Part 2 of the College of Employment Services ACRE Supplement and also an increase in the cost for Part 2 of the CES ACRE Basic Employment Certification Course.

Part 2 of the CES ACRE Supplement consists of four instructor-led webinars, discussion forums, case studies, and field assignments that are reviewed and approved by an instructor from the Institute for Community Inclusion (ICI). In order to obtain the ACRE Basics Certificate of Achievement, participants must complete both Part 1 and Part 2 of the CES Certified Training. The cost to complete Part 2: CES ACRE Supplement is currently $170 until December 31, 2108 only. Effective January 1, 2019, the cost for all learners will increase to $225. In order to receive the discounted rate, users must enter the discount code ACRE2018.

The ICI will be the point of contact for CES learners interested in using Part 2: CES ACRE Supplement to achieve the ACRE Basic Certificate of Achievement. ICI can be contacted via this link.

0 1984

ODP has issued a Communication Memo regarding changes in Money Follows the Person (MFP) funding for Start-up and Transition activities. MFP has historically offered one-time start-up funding to providers, to help defray costs associated with transitioning individuals from inpatient settings, as well as funding for supports coordination transition activities for up to 180 days prior to the person’s move. MFP funds have been exhausted and may no longer be used for these purposes.

There may still be funds available for start-up costs through non-MFP sources, and Ms. Agnes Rudolf, Fiscal Officer, should be contacted for questions regarding start-up funding.

Providers involved in transitioning individuals from the Hamburg State Center should continue to work with Mr. Jarred Ebert, Statewide Transition Coordinator, for matters relating to these individuals.

Supports Coordination Organizations should bill Targeted Services Management funding for transition activities as defined in ODP Bulletin 00-16-01.

0 2070

The Office of Developmental Programs (ODP) has announced that the College of Employment Services (CES) Online Association of Community Rehabilitation Education (ACRE) Basic Employment Certification Course is now available. Effective immediately, ODP and the Office of Vocational Rehabilitation (OVR) have allotted seats for up to 500 learners across Pennsylvania. Because this is a limited resource, providers are asked to only enroll those staff who are required to hold the ACRE Basic Certificate of Achievement. ODP and OVR also ask that no single provider enroll more than 15 trainees prior to September 30, 2018. Please note the following:

  • If your organization is already providing training through College of Direct Support (CDS), you do not need to obtain additional administrative rights.
  • If your organization is new to CES, you will need to contact the Elsevier organization to purchase administrative rights based on the number of CES learners your organization wishes to train.
  • If your organization is interested in both CDS and CES, your organization will need to contact the Elsevier organization to purchase administrative rights based upon the number of learners your organization wishes to train.

For questions regarding the cost of administrative rights, please contact Leigh Evans, Account Specialist, Elsevier Clinical Solutions, via email or phone 404-799-4009. The announcement, Communication Number 041-18, can be found here.

0 2431

ODP made the decision to continue the Vacancy Exception Process for cost based rates that were effective from July 1, 2017 – December 31, 2017, similar to the process for previous fiscal years. This process is applicable to residential habilitation service providers that signed the Addendum to Provider Agreement for the Settlement Agreement. Providers who wish to submit a vacancy exception request and did not sign the Addendum to Provider Agreement, please refer to ODP Informational Memo 003-13 for further information.

In order to submit a request for exception to the vacancy factor for Fiscal Year 17/18, the provider needs to complete a Vacancy Exception Request Form. If additional lines are needed, please contact the rate setting mailbox for the expanded version of the form.

If an agency has completed billing for the time period of July 1 to December 31, 2017, the Excel template must be emailed to the Regional Program Manager and rate setting mailbox by May 11, 2018. If an agency has not completed billing by the due date and they anticipate the need to submit, the rate setting mailbox must be contacted.

  • The announcement can be found here.
  • The Vacancy Exception Request form can be found here.

0 3921

The Office of Developmental Programs (ODP) announced that it has made available the draft Home and Community Based Services (HCBS) Provider Self-Assessment Tools for public comment. Providers of the following services will be required to complete the HCBS Provider Self-Assessment in response to the HCBS Settings Rule published by the Centers for Medicare and Medicaid Services (CMS) in 2014:

  • Community Participation Support in the Consolidated, Person/Family-Directed Support and/or Community Living Waivers
  • Day Habilitation in the Adult Autism Waiver and/or Adult Community Autism Program
  • Residential Habilitation in the Consolidated Waiver and/or Adult Autism Waiver
  • Life Sharing in the Consolidated and/or Community Living waivers
  • Family Living in the Adult Autism Waiver

The HCBS Settings Rule requires that states assess all residential and non-residential settings which receive funding or payment through an approved HCBS waiver. The intent of the HCBS Settings Rule is to:

  • Ensure individuals receiving HCBS have full access to benefits of community living and the opportunity to receive services in the most integrated setting appropriate;
  • Enhance the quality of HCBS; and
  • Provide protections to participants.

ODP piloted draft HCBS Provider Self-Assessment tools for non-residential and residential services in January 2018. Adjustments to the self-assessment instruments were made based on feedback received through the pilot.

The PA HCBS Residential Provider Self-Assessment and PA HCBS Non-Residential Provider Self-Assessment are available for public comment until Friday, March 16, 2018.

Comments should be submitted via email or mailed to:

Julie Mochon, Department of Human Services
Office of Developmental Programs
625 Forster Street, Room 510
Harrisburg, PA 17120

0 1822

The Office of Developmental Programs (ODP) announced that a new supports coordinator (SC) orientation course is now available on MyODP. The title of the course is You are the Keystone for Individuals and Families. New supports coordinators and targeted supports managers (TSM) must complete the ODP required SC Orientation Curriculum, including this new course. The SC Orientation Curriculum must be completed within 30 days of hire and completed prior to a new SC or TSM working independently with an individual.

Though the entire SC curriculum is required for a new SC or TSM, this specific course provides valuable information, useful for a refresher at any time for any SC or TSM, about their role in the context of the human services system in which he or she works to support individuals and families.

0 3601

As part of the Collaborative Capacity Building Initiative under the Money Follows the Person Administrative Funds, the Office of Developmental Programs (ODP), in coordination with the Office of Mental Health and Substance Abuse Services (OMHSAS), is now offering free Mental Health First Aid courses for families, individuals, professionals, clinicians, and community supporters.

Mental Health First Aid is an 8-hour course that teaches you how to identify, understand, and respond to signs of mental illnesses and substance use disorders. The training gives you the skills you need to reach out and provide initial help and support to someone who may be developing a mental health or substance use problem or experiencing a crisis.

ODP and OMHSAS would like to introduce Jen Bankard as the contractor for this program. Jen is a certified MHFA instructor and has served as both a National Trainer and a Quality Evaluator for the MHFA program. You may contact her directly regarding scheduling a course in your area.

Jen Bankard 
email address: jbankard812@gmail.com
phone number: 717-460-1091

It is the hope of ODP and OMHSAS in this joint program to continue to build capacity to support the complex individual in the community. Please contact her now to schedule, and if you should have any additional questions, you may also contact Marlinda Smith at marlsmith@pa.gov. Please help share this information to others for their awareness and participation.

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