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Tags Posts tagged with "Office of Developmental Programs"

Office of Developmental Programs

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The Office of Developmental Programs (ODP) has announced the availability of two training webinars in June. ODP staff will review changes in the Quality Assessment and Improvement (QA&I) tools and process and expectations for self-assessment, onsite and remediation activities for Cycle 1, Year 2 which begins July 1, 2018.

The webinars will be presented Thursday, June 14 & Thursday, June 21, 2018, 10:00 am – 11:30 am. Please only register for one as the same presentation will be offered on both days. Please register for the training webinar following this link.

INQUIRIES: Please direct any questions, issues or concerns to your QA&I Regional Coordinator and cc the QA&I Process mailbox.

QA&I Regional Coordinators:

Central Region Northeast Region Southeast Region Western Region
Robyn Seville

[email protected]

 Rachel Toman

[email protected]

 Roger Crisanty

[email protected]

 Renee Bruno

[email protected]

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As a reminder, Providers of Home and Community-Based Services (HCBS) for Office of Developmental Programs (ODP) — to include providers of residential services, community participation support, and day habilitation services in the Adult Community Autism Program (ACAP) and Consolidated, Community Living, Person/Family-Directed Support and Adult Autism Waivers — must complete a Self-Assessment to determine compliance with the HCBS Settings Rule, published by the Centers for Medicare and Medicaid Services (CMS) in 2014.

HCBS Provider Self-Assessments must be completed online by 11:59 pm on Tuesday, June 12, 2018. Service locations for which ODP has not received a completed self-assessment will be deemed non-compliant.

These HCBS Provider Self-Assessments will assist in identifying potential areas of non-compliance and allow the provider to develop a corrective action plan outlining how they plan to achieve full compliance. While CMS has given states an extension to ensure all settings have achieved compliance with the rule by March of 2022, various requirements and effective dates have been built into ODP”s waivers and upcoming regulations which will impact the dates by which compliance must be achieved.

It is important to note that the intent of the self-assessment is not to close or terminate any home or community-based services but instead, to work with individuals, providers, and other stakeholders to transition these waiver services, to meet compliance with the HCBS Settings Rule and the vision of ensuring individuals are fully integrated into the community, afforded choice, and have their health and safety needs met.

See Communication #035-18 for all of the details.

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The Office of Developmental Programs (ODP) issued Bulletin 00-18-02 to disseminate an updated PA 1768 Home and Community-Based Services (HCBS) Eligibility/Ineligibility/Change Form, and to provide guidance for completion of the form. The intent of the updated form is to improve communication between the County Assistance Office (CAO) and the designated ODP entities that must inform the CAO of eligibility status of waiver recipients.

Notable changes include:

  • The addition of Part I, “Complete for New HCBS Applicants”;
  • The addition of Part II, “Complete for HCBS Recipients reporting an Update, Change, Transfer or Termination”;
  • The addition of the Community Living Waiver in the Eligibility/Coding Section; and
  • Revised terminology throughout the PA 1768 form to accommodate several programs’ needs.

The electronic version of PA 1768 may be completed in HCSIS by the individual’s supports coordinator. Provider agencies, families, and individuals may not complete and submit the PA 1768 directly to the CAO. All must work with the SC for any changes where the form must be completed and submitted to the CAO.

The term “HCBS Provider” as an enrolling agency in the “PA 1768 Originator” section includes Supports Coordinator Organizations.

The Money Follows the Person (MFP) code must be entered on the PA 1768 when applicable. The CAO will not enter an MFP code in its information system if it is not on this form.

The PA 1768 form does not eliminate the requirement for the Administrative Entity or County MH/ID program to document program eligibility for a waiver on ODP – approved forms. A service plan will be completed and will include specific services that will be received once the individual is enrolled in the waiver and the date that services will begin.

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On April 18, 2018, the Office of Developmental Programs (ODP) held a webinar with all interested parties to give an overview of the HCBS Provider Self-Assessment, which included answering some recent questions received by ODP. A recording of the webinar and the accompanying PowerPoint are available at CMS Final Rule for HCBS Waivers (included in ODP Communication Number: 047-18).

As a reminder, providers have until 11:59 pm on June 12, 2018 to complete one self-assessment for each service location enrolled to provide the following services:

  • Community Participation Support in the Consolidated, Person/Family Directed Support and/or Community Living waivers.
  • Day Habilitation in the Adult Autism Waiver and/or Adult Community Autism Program.
  • Residential Habilitation in the Consolidated Waiver and/or Adult Autism Waiver.
  • Life Sharing in the Consolidated and/or Community Living waivers.
  • Family Living in the Adult Autism Waiver.

Compliance with the HCBS Settings Rule for service settings for all other ODP waiver services will be completed through the Quality Assessment and Improvement (QA&I) process.

Please refer to ODP Communication 035-18 for more information regarding completion of the HCBS Provider Self-Assessment. For technical assistance in completing the HCBS Provider Self-Assessments, please contact the Help Desk: 866-444-1264. HCBS Provider Self-Assessment Callers should select: Option #2.

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The Office of Developmental Programs (ODP) recently announced (in ODP Communication Number 041-18) that the College of Employment Services (CES) is now offering Association of Community Rehabilitation Educations (ACRE) Basic Employment Certification Course Online. ODP Communication Number 046-18 provides updated information regarding a change in the contact for Part 2 of the College of Employment Services ACRE Supplement and also an increase in the cost for Part 2 of the CES ACRE Basic Employment Certification Course.

Part 2 of the CES ACRE Supplement consists of four instructor-led webinars, discussion forums, case studies, and field assignments that are reviewed and approved by an instructor from the Institute for Community Inclusion (ICI). In order to obtain the ACRE Basics Certificate of Achievement, participants must complete both Part 1 and Part 2 of the CES Certified Training. The cost to complete Part 2: CES ACRE Supplement is currently $170 until December 31, 2108 only. Effective January 1, 2019, the cost for all learners will increase to $225. In order to receive the discounted rate, users must enter the discount code ACRE2018.

The ICI will be the point of contact for CES learners interested in using Part 2: CES ACRE Supplement to achieve the ACRE Basic Certificate of Achievement. ICI can be contacted via this link.

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The Office of Developmental Programs (ODP) has released a statistical report that is available for viewing online via the MyODP and DHS websites. This report enables individuals, families, advocates, providers, government officials, and taxpayers to see and measure how many individuals ODP services, what services are provided, where individuals live, and what the costs are associated with these services.

Information about ODP’s autism services are listed separately from IDD in some cases within the report. The Adult Autism Waiver and Adult Community Autism Program are administered directly by the Bureau of Autism Services and the information about these programs is tracked and measured through different processes.

In addition to this statistical report, ODP has pledged to publish an annual report based on the performance measures developed by ODP’s Information Sharing and Advisory Committee (ISAC). The performance measures are listed in Everyday Lives: Values in Action Information Sharing and Advisory Committee (ISAC) Recommendations, Strategies, and Performance Measures.

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ODP has issued a Communication Memo regarding changes in Money Follows the Person (MFP) funding for Start-up and Transition activities. MFP has historically offered one-time start-up funding to providers, to help defray costs associated with transitioning individuals from inpatient settings, as well as funding for supports coordination transition activities for up to 180 days prior to the person’s move. MFP funds have been exhausted and may no longer be used for these purposes.

There may still be funds available for start-up costs through non-MFP sources, and Ms. Agnes Rudolf, Fiscal Officer, should be contacted for questions regarding start-up funding.

Providers involved in transitioning individuals from the Hamburg State Center should continue to work with Mr. Jarred Ebert, Statewide Transition Coordinator, for matters relating to these individuals.

Supports Coordination Organizations should bill Targeted Services Management funding for transition activities as defined in ODP Bulletin 00-16-01.

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The Office of Developmental Programs (ODP), along with the Office of Mental Health and Substance Abuse Services (OMHSAS), has announced the availability of Mental Health First Aid (MHFA) Instruction. Mental Health First Aid is an 8 hour educational program in use throughout the country to teach people how to identity, understand, and respond to signs of mental illnesses and substance abuse disorders. The training gives you the skills you need to reach out and offer initial help and support to someone who may be developing a mental health or substance use problem, or experiencing a crisis.

This course does not teach you to be the professional, the therapist, or counselor. The course aims to take the fear and hesitation out of starting conversations about mental health and substance use problems by improving understanding and teaching people to safely and responsibly identify and address situations they may encounter.

Through this ODP/OMHSAS initiative, classes are being offered twice a month at varying locations throughout the state and are free to attend. You must register for classes through MyODP. For further information, use this link to ODP Communication 038-18.

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The Office of Developmental Programs (ODP) announced that there is now a hub for the Information Sharing and Advisory Committee (ISAC) on the MyODP Training and Resource Center online. ISAC is composed of stakeholders in the IDD system who come together to share information to and from ODP and to advise the Deputy about issues important to our stakeholders. ISAC members are expected to come with information from the group they represent and to share information form ODP learned at ISAC with their group. In order to enhance communication, ODP has created the ISAC hub.

To view the ISAC hub, you may create a MyODP account, or log in as a guest if you do not have an account. Currently, a calendar of scheduled meetings, agenda and topic items from the April 11, 2018 meeting, a folder for previous meeting materials, and the Everyday Lives booklet and recommendations are posted on the hub. Agenda items and presentation materials will continue to be posted for future ISAC meetings. Some materials may be limited to ISAC members only. View the ODP Announcement regarding the hub here.

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The Office of Developmental Programs (ODP) has announced that the College of Employment Services (CES) Online Association of Community Rehabilitation Education (ACRE) Basic Employment Certification Course is now available. Effective immediately, ODP and the Office of Vocational Rehabilitation (OVR) have allotted seats for up to 500 learners across Pennsylvania. Because this is a limited resource, providers are asked to only enroll those staff who are required to hold the ACRE Basic Certificate of Achievement. ODP and OVR also ask that no single provider enroll more than 15 trainees prior to September 30, 2018. Please note the following:

  • If your organization is already providing training through College of Direct Support (CDS), you do not need to obtain additional administrative rights.
  • If your organization is new to CES, you will need to contact the Elsevier organization to purchase administrative rights based on the number of CES learners your organization wishes to train.
  • If your organization is interested in both CDS and CES, your organization will need to contact the Elsevier organization to purchase administrative rights based upon the number of learners your organization wishes to train.

For questions regarding the cost of administrative rights, please contact Leigh Evans, Account Specialist, Elsevier Clinical Solutions, via email or phone 404-799-4009. The announcement, Communication Number 041-18, can be found here.

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