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Residential Services

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Supports Coordinator (SCs) Monitoring Residential Services Webcast Training

Supports Coordinators (SCs) have a critical role and responsibility on the team to monitor all the services that are being provided to the individuals they support. Residential Service Providers have a unique responsibility to protect and promote the health, safety, and rights of individuals they support in all aspects of their life, 24 hours a day, 7 days a week.

This 4-part training specifically focuses on the Supports Coordinator’s authority and responsibilities when monitoring Residential Services.

Audience: Intellectual Disability and Autism (ID/A) and Adult Autism Waiver (AAW) Supports Coordinators (SCs), SC Supervisors, and Support Coordination Organization (SCO) Administration.

There is no registration for this online training. Any learner with a professional profile role can access the training directly in MyODP. The current link in the announcement will take the learner to the SC Landing Page, where there will be a direct link to the course. Link will be available starting Thursday January 2, 2025.

Supports Coordinator (SCs) Monitoring Residential Services — Live, Virtual Sessions for SC Supervisors and Support Coordinator Organization (SCO) Trainers

The Department of Human Services is holding a live, virtual Zoom training to provide Support Coordinators (SCs) Supervisors and Support Coordinator Organization (SCO) Trainers the opportunity to apply learning from the Supports Coordinator Monitoring Residential Services training to support their SCs to effectively monitor Residential Services. Each session will include small and large group discussions of two scenarios an Intellectual Disability and Autism (ID/A) or Adult Autism Waiver (AAW) SC might encounter during a residential monitoring. SC Supervisors and Trainers can use these scenarios and discussions as a model for similar discussions with their SCs to improve the thoroughness, thoughtfulness, and quality of residential monitoring.

Session recordings (6 scenarios) will be made available on MyODP and announced through ODP Communications. The recordings can be viewed by SCs and used by SC Supervisors/Trainers to support additional SC staff development.

Audience: Intellectual Disability and Autism (ID/A) and Adult Autism Waiver (AAW) Supports Coordinators (SCs) Trainers, SC Supervisors, and Support Coordination Organization (SCO) Administration only.

SCs are not the audience for these sessions and will not have access to registration due to role restrictions.

Please register here.

Three sessions are being offered with each session exploring different scenarios.  You are invited to register and attend one or more of the sessions.

  • Monday, February 3, 2025, 2:00 pm – 3:00 pm
  • Wednesday, February 5, 2025, 2:00 pm – 3:00 pm
  • Friday, February 7, 2025, 11:00 am – 12:00 pm

Prior to the sessions, completion of the Supports Coordinator Monitoring Residential Services training is required.

Note: If you are experiencing issues accessing the link, try right clicking the link, selecting “Copy Link,” and pasting the link into your browser. If the problem persists, try a different browser.

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Image by Dirk Wouters from Pixabay

The Office of Mental Health and Substance Abuse Services (OMHSAS) has submitted to the Pennsylvania Independent Regulatory Review Commission (IRRC) IRRC No. 3417 — Psychiatric Residential Treatment Facilities (14-555) regulations for the first phase of the promulgation process.

At this time, the regulations will be open for the submission of public comments from November 2, 2024, to December 1, 2024. The IRRC will review these comments and work with OMHSAS on developing responses as well as any potential language changes.

This process for regulation development with stakeholders began in 2019, and RCPA and its members have been active partners with the OMHSAS Children’s Bureau in the ongoing process through forums and work group meetings. The RCPA Residential Services Work Group completed a cursory review of a PRFT regulation presentation by OMHSAS in July and will begin working on developing a full response to the regulations.

RCPA will be connecting with these members this week to schedule the PRTF Regulatory Review Team that will support our recommendations to the current draft. If any member is interested in participating in the review group, please contact RCPA COO and MH Director Jim Sharp.

The regulations can be view at the links below.

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After reviewing hundreds of comments from stakeholders, the Office of Developmental Programs (ODP) has made some initial adjustments to the proposed Performance-Based Contracting waiver for Residential Services. Areas with high volumes of comments included:

  • Select/Clinically Enhanced Tiers being reserved for agencies serving 10 or more individuals;
  • Competitive Integrated Employment standards;
  • Populations served with average Needs Level 4.5+ and average Health Care Level 3.5+ (HCL is established using the Health Risk Screening Tool);
  • Primary providers being limited to Needs Group 1-3;
  • The number of measures; and
  • The timeline for implementation.

ODP is now offering Residential providers a choice of when they are assigned into a tier. This will be based on which data they chose for ODP to review and make a tier determination upon. The choices will be:

  • Calendar year 2023 data reviewed with notification of tier assignment occurring in November, to be effective January 1, 2025 – June 2026; or
  • Review of Calendar year 2024 data with notification of tier assignment occurring in May, to be effective July 2025 – July 2026.

ODP plans to continue their review of public comments and intends to publish additional information. On July 19, ODP hopes to submit amended the 1915(c) waivers and 1915(b)4 waiver as well as publish the following supporting documents:

  • Performance Standards;
  • Implementation Plan;
  • Attestation; and
  • Provider Data Submission Tool.

On January 1, 2025, ODP intends to begin Performance-Based Contracting (pending CMS approval).

ODP will conduct a webinar for residential providers on Monday, July 22, 2024, from 3:00 pm – 4:00 pm, to review publications, changes made as a result of public comment, and instructions for tier determination and data submission. Register here. This webinar will be posted on the PBC Resource Page located on the MyODP website.

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Today, June 3, the Office of Developmental Programs (ODP) held the first of four Provider Preparedness Summits for Residential Services providers. The purpose of the summits are to take a deeper dive into the specifics that are being proposed for implementation of performance-based contracting (PBC).

The PowerPoint is now available, and a recording of the session will be posted shortly on the MyODP website.

ODP staff in attendance answered many questions submitted by providers. One of the key takeaways from today’s summit is that ODP will be postponing the due date for residential provider agreements to be signed and submitted to ODP. Originally, they were projected to be due by June 30, 2024; however, ODP has now stated that the due date will be July 31, 2024. The agreement has not yet been published, but it is expected to be released tomorrow, June 4, 2024.

There are three additional summits planned, and ODP will be recording each summit. Providers are encouraged to attend all four sessions as well as watch a pre-recorded webinar. All of these resources can be found on the MyODP website.

Contact Carol Ferenz for further information.

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Image by StockSnap from Pixabay

ODP Announcement 24-049 announces that the recording of the live virtual training sessions held in February and March 2024 regarding implementation of the Residential ISP Staffing approach for Program Specialists is now available on MyODP.

The recorded training session is provided for Residential Provider Program Specialists who contribute to ISP development but were unable to attend the live, virtual training. The training focuses on Program Specialist expectations in ISP development and ensuring consistent, statewide implementation of the Residential ISP Staffing approach.

Program Specialists are responsible for providing critical and up-to-date information to the ISP team so that the ISP is person-centered and mitigates risks to health and safety.

All participants must complete the current prerequisite online training (Residential ISP Staffing: It’s About the Person, Not the Numbers) before being able to view the recordings.

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As a reminder, the public comment period ends next Tuesday, June 4, 2024, for the proposed implementation of Performance-Based Contracting for Residential Services, Waiver amendments, and proposed rates for services, which are effective July 1, 2024.

RCPA staff have participated in various listening sessions and met with members to hear your concerns regarding the proposed changes and rates. We will be sending our comments later this week and want to be sure that we are representing your interests. Please contact Carol Ferenz with any thoughts you have regarding these significant changes by close of business Wednesday, May 29, 2024.

Thank you for sharing your concerns. We strongly recommend that you take advantage of this opportunity to provide your own comments to ODP as well.

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The Office of Developmental Programs (ODP) has shared ODPANN 24-008. The purpose of this communication is to provide clarification regarding new residential qualification requirements in waiver amendments, effective November 1, 2023, including the release of a Frequently Asked Questions (FAQ) document. This clarification includes the requirement to have prior experience providing non-residential waiver services. Please view the announcement and FAQ document for information and details.

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