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SCOs

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The Office of Developmental Programs (ODP) has shared Bulletin 00-25-04 and the following attachments.

  • Attachment 1 – Template for HCQU Scope of Work and Payment Structure
  • Attachment 2 – HCQU Annual Plan and Reporting Templates
  • Attachment 3 – Current Health Care Quality Units

This bulletin explains the responsibilities of the Health Care Quality Units (HCQU) and establishes standards for planning and reporting.

The purpose of the HCQUs is to enhance the health and wellness of individuals with I/DD or autism through collaboration with providers of I/DD and autism services, AEs, Supports Coordinators/Targeted Support Managers, and healthcare providers, by raising awareness about community health resources and providing education for stakeholders about the physical health, behavioral health, and wellness needs unique to the individuals they support. The HCQUs strive to improve access to appropriate physical and behavioral healthcare for individuals with I/DD or autism, as well as improve capacity for risk assessment and risk mitigation. The HCQUs are comprised of professionals with expertise in the areas of I/DD or autism and healthcare.

HCQU Functions:

Each HCQU’s contract will specifically outline the HCQU’s responsibilities and requirements, total budget, payment triggers, and reporting requirements. HCQU responsibilities include the following:

  1. Assessment of Individual and Community Needs
  2. Training
  3. Technical Assistance
  4. Health Risk Screening
  5. Outreach and Education
  6. Collaboration
  7. Response to Imminent Risk
  8. Documentation and Reporting

Please see the bulletin for additional details and information.

Comments and questions regarding this bulletin should be directed to the appropriate ODP Regional Program Office. Visit the ODP website for regional office information.

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Photo by Markus Winkler on Unsplash

ODP Announcement 22-046 serves as a reminder about a recent update to recommendations from the Pennsylvania Department of Health about details for COVID-19 vaccines and boosters. The CDC updated their COVID-19 vaccine booster recommendations on May 19, 2022, to include guidance on boosters for children ages 5 through 11.

Pennsylvanians age 12 and older are eligible to schedule a COVID-19 vaccine booster, and those who are immunocompromised should receive a second booster dose at least four months after their first booster.

Eligible individuals are now able to schedule appointments and receive vaccine or booster doses. The Office of Developmental Programs (ODP) will not be coordinating clinics for COVID-19 vaccine or booster doses.

Supports Coordination Organizations (SCO) and Supports Coordinators (SC) must make note of the following:

  • Supports Coordinators (SC) are responsible for ensuring vaccine access for each individual supported by their organization.
  • SCs are expected to be aware of vaccine and vaccination process information.
  • SCs are responsible to support the vaccination process through coordination of vaccine access and vaccination appointments.

Residential Providers must make note of the following:

  • Residential service providers are expected to identify a vaccine provider or have a plan for vaccinations of residents.
  • Providers encountering difficulties locating vaccine resources can contact ODP via email.

Questions about this announcement may be directed via email to ODP.

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This webinar is for residential and day service providers, families, and Supports Coordination Organizations (SCOs) to cover best practices for reopening day service provider facilities. Topics to be covered include best practices in screening participants, sanitation protocols, mitigation strategies, masking, distancing, and more.

Presenters

Antonie J. Auguste, MD, MPH
Dr. Antonie J. Auguste has been recognized as an IDSA Fellow (FIDSA). Dr. Auguste serves the ID division at UPMC/ID Connect. Her primary role focuses on providing inpatient Infectious Diseases consultation services via the Infectious Diseases Telemedicine service to multiple additional sites across telemedicine sites and rounding on the in-person services at UPMC Presbyterian Hospital. Additionally, she provides telemedicine Infection Prevention and Control consultation to various telemedicine sites.

Dr. Nupur Gupta, DO, MPH
Dr. Gupta is a Clinical Assistant Professor at the University of Pittsburgh Medical Center, Department of Medicine, Division of Infectious Diseases. She completed her undergraduate and MPH studies at UCLA and received her Doctor of Osteopathic Medicine degree from Midwestern University in Phoenix, AZ. She completed her internal medicine residency at Allegheny Health Network in Pittsburgh, PA. Following her residency training, Dr. Gupta completed an Infectious Diseases fellowship with a special focus on HIV/AIDS at UPMC in Pittsburgh, PA. She has been a faculty member with UPMC since 2019. Her areas of interest include HIV treatment and prevention, medical education, infection control and prevention, and using telemedicine as a tool to reduce barriers to general ID care

Kate Gass, RN, BSN, CIC
With a varied background in clinical nursing and nursing management, Kate has spent time working in intensive care, the emergency department, and the cardiac cath lab. Earning her ASN from Butler County College and BSN from Clarion University of Pennsylvania, she is certified as a cardiac invasive specialist and is also certified by the Board of Infection Control and Epidemiology.

Register
Registration is required to participate. Sessions are assigned by region. Visit the appropriate session below to register.

Western Region
Tuesday, May 3, 3:00 pm – 4:00 pm

Southeast Region
Wednesday, May 4, 3:00 pm – 4:15 pm

Northeast Region
Monday, May 23, 1:30 pm – 2:45 pm

Central Region
Friday, May 27, 3:00 pm – 4:15 pm

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The Office of Developmental Programs (ODP) has just sent ODPANN 22-031 UPDATE — ARPA — One-Time Supplemental Payment to Address Staff Training, Credentialing, and Business Associates Programs for Employment. This update corrects that one-time supplemental payments to address staff training, credentialing, and business associates programs for employment is for providers and was not approved for SCOs. ODP will be releasing information in the upcoming weeks that will support SCO needs.

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ODP Announcement 22-012 provides information regarding the Office of Developmental Programs (ODP) Bulletin 00-21-02, Incident Management, including the specific roles and responsibilities for Supports Coordination Organizations (SCOs). On June 25, 2021, ODP released Announcement 21-049 to clarify that SCOs were not expected to report more than what they were currently reporting until further notice. ODP is clarifying that announcement 21-049 does not apply to the Adult Autism Waiver (AAW).

SCOs serving individuals in the AAW have always been required to report all incidents that occurred in the absence of a provider rendering services at the time of the incident or if the target of an investigation is not an employee or volunteer of a provider organization. There has been no change in those requirements.

This data is critical to evaluating AAW program outcomes. Please note that with the release of ODP Bulletin 00-21-02 that was effective July 1, 2021, two new categories, Passive Neglect and Self-Neglect can be used to report incidents that were previously reported as Neglect when applicable. For further clarification on Passive Neglect and Self-Neglect, refer to the Learning Management System (LMS) for the recorded module on Enterprise Incident Management (EIM) System Changes, County Management and SC Incidents.

The SCO has a responsibility to respond to and assess emergency situations and incidents as well as assure that appropriate actions are taken to protect the health and welfare of participants. Incident management activities that are the responsibility of and completed by the SCO are billable activities. Billable incident management activities are considered part of the SCO’s function of location, coordinating, and monitoring.

SCOs are responsible for checking alerts generated by Enterprise Incident Management (EIM) that identify incidents entered for participants receiving services through their organization. SCOs shall monitor individual incidents in EIM and make recommendations to ODP regarding the appropriateness and effectiveness of the provider’s actions taken to protect the health and safety of the participant as described in the initial incident report. They must also monitor final EIM incident reports to determine if corrective actions are appropriate, revisions to the Individual Service Plans (ISP) are needed, or additional monitoring of the situation is necessary. Monitoring of incidents by the SCO is integral in helping the ODP incident management reviewer in making a determination regarding the approval or disapproval of the incident report.

For targeted technical assistance or questions, please contact ODP’s Bureau of Supports for Autism and Special Populations’ Provider Support mailbox.

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ODP Announcement 22-011 announces that, in preparation for revisions to the Targeted Support Management (TSM) Bulletin, the Office of Developmental Programs (ODP) is offering training for Supports Coordination Organizations (SCOs) and Administrative Entities (AEs) that covers important updated information to the soon-to-be-released TSM Bulletin.

Training can be found on MyODP. The course “Understanding and Implementing the Targeted Support Management Bulletin #00-22-01” is available now.

Additionally, ODP will be offering an accompanying virtual office hour (VOH) session where ODP leadership will be available to address any TSM-related questions. The VOH session is scheduled for March 1, 2022, from 2:00 pm–3:00 pm and is open by registration only. Prior to registering for the VOH, ODP recommends participants review both the draft TSM Bulletin and the “Understanding and Implementing the Targeted Support Management Bulletin” webcast.

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ODP Announcement 22-014 shares that the United States General Services Administration announced a change for the rate of Transportation Mile reimbursement rate, procedure code W7271, beginning January 1, 2022. The new rate is $0.585 per mile. This communication provides notice of the rate change as well as provides instruction for Supports Coordination Organizations (SCOs) on how to add transportation mileage to the vendor screen. It also instructs direct service providers on how to submit claim adjustments, if applicable.

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