BI Committee Meeting With OLTL and Additional Meeting on Mercer Rate Study on July 30
Survey
PA DOH Seeks Input From Mobile Clinic Operators on Statewide Contributions
The Pennsylvania Department of Health (PA DOH) is seeking feedback from organizations operating mobile clinics. They encourage participation in a brief survey, which will take on average 5–7 minutes to complete, to gather insights into how these clinics currently contribute to accessible healthcare statewide. The survey aims to assess the scope of mobile services provided, identify opportunities for collaboration among providers, and explore ways to enhance and expand mobile clinic services. Responses will help shape policies, programs, and partnerships aimed at improving community health care access across Pennsylvania. Access the Mobile Clinic Program Survey here.
HCBS Provider Call on July 18 to Focus on Mercer Rate & Wage Study
The Office of Long-Term Living (OLTL) has announced that they will be hosting a Home and Community-Based Services (HCBS) provider call on July 18, 2024, from 2:00 pm – 3:30 pm that will include a presentation from Mercer providing an overview of the HCBS rate and wage study.
The Department of Human Services (DHS) contracts with Mercer Government Human Services consulting for actuarial services, Medicaid policy and fiscal analysis, financial monitoring, and other technical support.
Mercer will evaluate the following services categories in this rate study:
- Adult Daily Living;
- Residential Habilitation;
- Personal Assistance (Agency and Participant-Directed);
- Structured Day Habilitation; and
- Employment and Training Services.
Because this is an HCBS Provider Call, registration for the call will be limited to providers who are enrolled with DHS to provide any of these particular services to individuals. Participant-Directed Common-Law Employers are also encouraged to attend. If you are not a provider of these services or are unable to attend the July 18 HCBS Provider Call, you are welcome to attend the July 2 Long-Term Services and Supports (LTSS) Subcommittee meeting to hear from Mercer about the HCBS Rate and Wage Study and ask questions.
Everyone is welcome to submit questions about the HCBS Rate and Wage Study electronically to OLTL in advance of the July 18 call. Questions submitted will be read during the call as time allows. Questions and Answers will be compiled into a Q&A document that will be available after the call.
A registration link for the July 18, 2024, HCBS Provider Call will be issued shortly. If you have any questions about the call itself, please contact Kristi Mundis.
Deadline for National Core Indicators State of the Workforce Survey Extended
ODP Announcement 24-062 is to inform all provider agencies employing DSPs that the Human Services Research Institute (HSRI) has extended the deadline for completing the 2023 National Core Indicators® (NCI) State of the Workforce Survey. The portal will now close on Wednesday, July 31, 2024.
HSRI is aiming for a 5% or lower margin of error (MoE) for each participating state. The lower the MoE, the more representative and impactful the data will be. Pennsylvania currently has a 5.5% margin of error, and ODP would like to see it reach the recommended level since it is within reach. Therefore, ODP strongly encourages eligible provider agencies to complete the survey if they have not already done so. A final reminder will be issued via the portal in mid-July.
For questions, contact Ms. Lee Stephens, ODP IM4Q/NCI Statewide Lead.
OLTL Issues Notice on 2024 Pre-Administration of the HCBS CAHPS Survey
The Office of Long-Term Living (OLTL) has released a message providing advance notice of the 2024 pre-administration of the home and community-based services (HCBS) Consumer Assessment of Healthcare Providers and Systems (CAHPS) survey.
OLTL has the HCBS CAHPS survey administered to participants who receive HCBS through the Act 150 Program as well as the OBRA and the Community HealthChoices (CHC) Waiver Programs in the fall. The department then uses the responses received to assist them with improving the services participants receive. To increase response rates, OLTL is requesting Service Coordinators to begin having conversations with the HCBS participants in order to provide an introduction and encourage participation in the upcoming administration of the survey.
The HCBS CAHPS Survey will be administered from August 1, 2024, to October 31, 2024. This survey will ask questions about the services HCBS participants receive at home or in the community and how well the services meet their needs. Press Ganey, an independent firm, will conduct the survey. They will call participants to set up a time to talk. Member’s participants may also call Press Ganey toll free at 1-800-588-1659 (TTY: 711) if they would like to take the 30-minute survey. The number can also be used to make an appointment to take the survey at a time that works for them. Participants are randomly selected to participate in the survey from a list of all participants receiving HCBS through either the Act 150 Program, the OBRA Waiver, or the CHC Waiver Programs. Language Services can be provided to HCBS participants at no cost.
Members are encouraged to remind participants that their privacy is important. If they choose to participate, any information that they provide will be kept confidential. Participants will not be identified in any report that is released, and their answers will not be shared with their providers, Service Coordinator, or anyone else who assists them. It is the participant’s choice whether to participate, and their decision to participate will not affect any HCBS received through OLTL.
Survey Open to Assess Health Needs of PA LGBTQ+ Community
The 2024 PA LGBTQ+ Health Needs Assessment aims to enhance the health and well-being of the LGBTQ+ community. This survey intends to identify health disparities, barriers to care, and potential strategies for improvement as well as to understand the health care experiences and wellbeing of LGBTQ+ Pennsylvanians to inform future discussions and actions. It is available in English and Spanish and will remain open until August. Participation is open to LGBTQ+ residents of Pennsylvania who are 13 years or older. The survey maintains anonymity and confidentiality. The Pennsylvania Department of Health is sponsoring the survey, which is being conducted by Bradbury Sullivan LGBT Community Center and Public Health Management Corporation (PHMC).
Final Reminder: One-Time Workforce Recovery Supplemental Payment Survey Due by May 15
This is a final reminder that, per ODPANN 24-041, providers must request the one-time workforce recover supplemental payment no later than May 15. Providers may put in a request by completing a brief ODP survey. As of the morning of May 6, 2024, the Office of Developmental Programs (ODP) received requests from 505 providers.
If your MPI is on the ODP spreadsheet, this will serve as confirmation that your agency’s request has been received. ODP will release a similar file after the deadline. Late requests will not be accepted.
OMHSAS Shares Statewide Children’s Crisis Community Stakeholder Survey
The Office of Mental Health and Substance Abuse Services (OMHSAS) is excited to engage with stakeholders in developing a statewide child, youth, and young adult (CYYA) behavioral health emergency (crisis) community. As a first step, they have developed a brief survey to gauge interest in a symposium on this topic. They also have plans for ongoing opportunities for discussing CYYA behavioral health crisis response, identifying and highlighting promising practices within the Commonwealth and nationally, sharing training opportunities, and gathering feedback on interests and needs.
If you are interested in this topic or otherwise have feedback on Pennsylvania’s crisis continuum for CYYA and their families, please complete this short survey. The survey is available now and will be accessible through June 7, 2024, at 5:00 pm EST.
Thank you in advance for your time and dedication to Pennsylvania’s children, youth, young adults, and families. Any questions can be sent via email, or you can contact RCPA COO and Policy Director Jim Sharp.
Reminder: ODP Workforce Recovery Payment Survey Due May 15
The Office of Developmental Programs (ODP) has received approval from the Centers for Medicare & Medicaid Services (CMS) to make one-time payments for workforce recovery efforts. Payments will be calculated at 6% of the fee schedule revenue received for services rendered between July 1, 2023, through December 31, 2023, for the waiver services listed in the announcement. Don’t miss this opportunity for additional funding for your organization!
The intent of these funds is to assist providers in covering costs related to staffing programs and services. Other than the restriction that payments may not be used to increase or supplement compensation for agency executive staff, there are no specific restrictions, timeframes, or reporting due for these funds other than completing the ODP Workforce Recovery Supplemental Payments survey. ODP has indicated that this revenue would be considered similar to any other service revenue and advises providers to keep a record of how funds were used in the event that they are reviewed as part of the normal claim review process.
As of the morning of May 6, 2024, ODP has received requests from 350 providers. If your MPI is on this file, this will serve as confirmation that your agency’s request has been received. ODP will release a similar file next week prior to the deadline. Late requests will not be accepted. Providers must request the subject payments no later than May 15, 2024. See ODP Announcement 24-041 for additional information.
For any questions, contact Carol Ferenz.
Survey Request Issued for Vocational Rehabilitation Providers
The Council of State Administrators for Vocational Rehabilitation (CSAVR) is partnering with the Vocational Rehabilitation Technical Assistance Center for Quality Management (VRTAC-QM) to assess the extent to which vocational rehabilitation (VR) service providers are experiencing a decrease in service capacity, the reasons for this decrease, and potential solutions to address reduced capacity. To that end, they have created a short survey that they are asking service providers to complete by Monday, May 27, 2024.
This survey is anonymous and will be recorded without any identifying information (unless you choose to include this information). The survey was developed to be taken by the leadership of service provider agencies, but can be taken by others within the organization if these individuals have knowledge of the capacity of the organization to serve individuals with disabilities referred by the public VR program. If you wish to participate, you can take the survey here.
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