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Children's Services

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In view of the COVID-19 Pandemic and its impact on Chapter 3800 Residential Facilities, OCYF has temporarily suspended several regulatory standards. These standards include visitation policies, staff trainings, foster parent approvals, service delivery considerations, and group activities. See OCYF Guidance.

The regulatory suspensions set forth above will remain in place while the proclamation of disaster emergency remains in effect or such other time as OCYF directs.

For regulations that have not been suspended under the disaster emergency proclamation, agencies may still submit a waiver request to OCYF to seek temporary relief on a case-by-case basis. These requests may be submitted to the appropriate OCYF Regional Office or directly to the OCYF waiver resource account. In deciding whether to issue citations involving circumstances where a regulatory requirement that has not been suspended cannot be met due to COVID-19, OCYF will consider reasonable efforts made to meet the requirement when justification is clearly documented in the case record.

We recommend leaders review the guidance, and if you have any questions, please contact RCPA Children’s Director Jim Sharp.

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The Department of Human Services is improving the issuance of the Licensing Inspection Summaries (LIS) and submittal of the Licensees Plan of Correction (POC) through automation. The latest update will occur only for the Office of Children Youth and Families (OCYF), the Office of Mental Health and Substance Abuse Services (OMHSAS), and Bureau of Human Services Licensing (BHSL/OLTL).

This change will allow a licensed entity to receive their LIS electronically via a secure web-based system called SansWrite. The licensed entity will be able to use the system to write their plan of correction and return it to the Department through a secure web portal. To the extent a licensed entity does not have access to the internet, the current paper-based process will be maintained. The SansWrite system will be used until the department implements the Enterprise Licensing System.

This only applies to the Licensed programs that fall under the following Chapters:

BHSL:
Chapter 2600 Personal Care Homes
Chapter 2800 Assisted Living Residences

OCYF:
Chapter 3800 Child Residential
Chapter 3700 Foster Care
Chapter 3680 Private Children and Youth
Chapter 3350 Adoption

OMHSAS:
Chapter 5200 Psychiatric Outpatient Clinic
Chapter 5210 Partial Hospitalization
Chapter 5310 Community Residential Rehabilitation (CRR) Services

More information can be found here.

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RCPA has been involved with a specialized provider work group that has engaged with the Pennsylvania Department of Education and DHS Office of Children, Youth and Families (OCYF) to answer ongoing educational questions and clarifications during the COVID-19 pandemic for 2019–20. See the FAQ document here. The FAQ provides answers and guidance related to provision of services, planning, testing, and other systems related areas. If you have any questions, please contact RCPA Children’s Division Director Jim Sharp.

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