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odp announcement

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The Office of Developmental Programs (ODP) informs all waiver providers and vendors whose last digit of their Master Provider Index (MPI) number is 3, 4, or 5, as well as any new providers who enrolled in the 2023/24 fiscal year, that they must submit their qualification documentation to their Assigned AE and/or ODP’s Bureau of Supports for Autism and Special Populations (BSASP). Documentation must include a completed DP 1059 form and/or DP 1088 form, Provider Qualification Documentation Record (note: an updated Provider Qualification Documentation Record will be uploaded to MyODP in the coming weeks), as well as any other required supporting documentation.

This documentation is due between February 1, 2025 — March 31, 2025.

Please view the announcement ODPANN 25-008 for additional information and details.

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The Office of Developmental Programs (ODP) has shared ODPANN 25-007, which states that the 2024 National Core Indicators® Intellectual and Developmental Disabilities (NCI®-IDD) State of the Workforce (SoTW) survey portal will open on February 10, 2025.

With the introduction of Performance-Based Contracting (PBC) in 2024, residential providers in the Select and Clinically Enhanced tiers, in accordance with performance measure WF 03.3, are now required to “participate in the NCI®-IDD State of the Workforce Survey and release provider NCI®-IDD data to ODP to validate turnover and other workforce data.” All other eligible providers remain strongly encouraged to participate and contribute to the data used to improve the Intellectual/Developmental Disabilities/Autism service system.

The PBC Residential Data Submission Tools for each tier will be open from February 15, 2025, to March 15, 2025. Providers planning to submit for either Select or Clinically Enhanced tiers are advised to complete the NCI SoTW survey. Providers are encouraged to obtain a copy of the NCI SoTW submission before submitting their data and documents to ODP. A copy of the survey can be found here.

Providers not participating in the PBC process will complete the NCI® SoTW survey by June 30, 2025.

Please review the announcement for additional information and detail. Any questions, please contact Ms. Lee Stephens, ODP IM4Q/NCI®-IDD Statewide Lead, via email.

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The United States General Services Administration has announced a change for the rate of Transportation Mile reimbursement rate, procedure code W7271, beginning January 1, 2025. The new rate is $0.70 per mile. Communication ODPANN 25-004 provides notice of the rate change, as well as instructions for Supports Coordination Organizations (SCO) on how to add transportation mileage to the vendor screen. It also instructs direct service providers on how to submit claim adjustments, if applicable.

Please view the announcement for additional information and details.

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The Office of Developmental Programs (ODP) is informing stakeholders of updates to the Performance-Based Contracting (PBC) Residential Services Implementation Guide. Revisions to the Implementation Guide appear in red.

Some significant changes to the Performance-Based Contracting Proposal (Appendix A) are as a result of public comment and feedback from the first round of tier determinations. These changes include:

Performance Standard:

  • Revision: (RM-IM.01.3) Data pull will be for 2024 calendar year (CY) quarters 1-2 (Q1-2), and an adjustment variable of 1% will be applied.
  • Revision: (RM-IM.01.3) Temporarily changing the threshold from 90% to 86%. For fiscal year (FY) 2027-28, the threshold will return to 90% using CY 2026 data.
  • Revision: (RM-IM.01.4) Moved to future measure in FY 2027/28 using CY 2026 data.

Scoring Tool:

  • Revision: Measures RM-IM.01.1, RM-IM.01.2, and RM-IM.01.3, RM-IM.01.1 – RM-IM.01.3 Scoring as composite requiring 2 out of 3.

Attachments:

  • Attachment 1: Performance-Based Contracting Residential Implementation Guide
  • PBC Residential Services Provider Self-Assessment Toolkit
    • Attachment 2A: Provider Performance-Based Contracting Preparedness Self-Assessment
    • Attachment 2B: Provider Preparedness Workbook 2025 Updates (20250107)
  • Attachment 3: Residential Performance-Based Contracting Attestation

Please view ODPANN 25-003 for additional changes, information, and details.

The updated version of the PBC Residential Services Implementation Guide is located on the Performance-Based Contracting Information web page on MyODP.

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The Office of Developmental Programs (ODP) has updated the AAW Provider Information Table to reflect the following updates:

  • The addition of the American Sign Language (ASL)-English Interpreter Service. This new service has been added to ensure effective communication for those participants that utilize ASL.
  • Residential Habilitation Provider Qualifications have been updated to reflect additions designed to ensure all residential providers are financially prepared, new providers have prior experience before delivering residential services, and services will continue without interruption when organizational changes occur at the executive level.
  • Assistive Technology devices that cost less than $750 do not require an independent evaluation by a professional certified by SHIFT, an online education and accreditation platform, but may be completed if the service plan team believes it to be beneficial.
  • Transportation service limit has been increased to $10,000 per participant’s service plan year, which includes both Transportation-Trip and Transportation-Public.
  • The Transportation service section has also been updated to include guidance previously released in ODP Announcement 24-005: Adding the Transportation Service to an Individual Support Plan (ISP) in the Adult Autism Waiver (AAW). The information also includes a change to how Transportation-Public is added to the ISP.
  • The Community Transition service has been updated to allow for non-recurring set-up expenses for individuals who are transitioning from another provider-operated living arrangement to a living arrangement in a private residence where the person is directly responsible for their living expenses.
  • The Career Planning and Supported Employment services sections have been updated to include information previously released in ODP Announcement 20-004: Clarifications and Training Requirements for Adult Autism Waiver (AAW) Employment Services.
  • Other updates and changes to AAW services due to the January 1, 2025, Waiver Amendment.

Please view the announcement and table for additional information and details. New services, updated language, and changes to services are highlighted in gray in the table.

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The Office of Developmental Programs (ODP) has shared ODPANN 24-128, which serves as a guide for American Sign Language (ASL) — English Interpreter services available starting January 1, 2025.

The American Sign Language (ASL) — English Interpreter Service is for individuals in an ODP waiver who utilize ASL. Interpreting is the process of conveying English in grammatically correct American Sign Language and the process of conveying American Sign Language in English.

This service is available to individuals in the:

  • Consolidated Waiver;
  • Person/Family Directed Support (P/FDS) Waiver;
  • Community Living Waiver; and
  • Adult Autism Waiver.

This guide provides information on the service and its requirements. It can be found under the Deaf, Hard of Hearing, DeafBlind section on MyODP.

Questions can be sent to the ODP Deaf Services inbox.

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The Office of Developmental Programs (ODP) has shared communication ODPANN 24-129. This announcement informs potential providers and stakeholders of changes to the enrollment process for NEW providers seeking to offer Residential Habilitation, Life Sharing, and Supported Living services in the Consolidated or Community Living Waivers by December 31, 2024. Potential new providers will not be eligible to provide residential services effective January 1, 2025. Enrollment for new providers of these services is closed.

Please view the announcement for information and details.

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The Office of Developmental Programs (ODP) has shared new American Sign Language (ASL)-English Interpreter services available to individuals in the Consolidated, P/FDS, Community Living, and Adult Autism Waivers starting January 1, 2025. It is excluded from the waiver limits for P/FDS and Community Living waivers.

ASL-English Interpreter is a vendor service that can be provided by an agency or an individual through an Organized Health Care Delivery System, participant direction (both Employer Authority and Budget Authority), or provider. This service must be entered in the Individual Support Plan (ISP) and billed as a 15-minute unit of service. There is an error in the waivers that indicates the ASL-English Interpreter service may be billed as an hour unit of service. The ASL-English Interpreter 15-minute procedure codes listed in the table, ODPANN 24-126, are set up as outcome-based services with an individualized rate. This means HCSIS allows this service to have a different rate per service, per individual, and per provider.

Supports Coordinators should refer to ODP Communication Number 100-16 for guidance on vendor rates and Administrative Fee Services related to the delivery of vendor services. This guidance outlines how SCs should properly enter and follow the instructions for these services.

Providers who wish to enroll directly with ODP to provide this service (not through an Organized Health Care Delivery System or participant-direction) must enroll as Provider Type 58, Specialty 580.

See the announcement for new procedure codes and descriptions for clarity and consistency.

Questions can be sent electronically to ODP’s Deaf Services inbox.

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The Office of Developmental Programs (ODP) has shared ODPANN 24-127 to notify trainers and learners of the following information:

  1. Reach out to the MA Help desk if the student does not pass their second attempt at the Post Test for account reset.
  2. If a student earns a Post Test total of 89.5 points, it will be rounded up to 90 and considered a passing score.
  3. 3 additional Observation checks are now available in the 2024 online student courses for those that did not complete the initial 4 observations within 30 days of passing the exams.
  4. A link is now available on the student course page for students to view their User Report.
  5. Reminder: The “Trainer Attestation of Qualification” and the “Complete to access Acknowledgement of Qualification” activities serve as the ‘online’ signatures, replacing the physical signatures.
  6. Reminder: The 2022 student courses should no longer be used after January 31, 2025. Activities will no longer be available to students after this date. Please complete the 2022 student courses before this date and start new classes with the 2024 student courses.

The announcement contains a Proof of Qualification guide for Qualified Medication Administrators, Certified Trainers, and Qualified Practicum Observers.

Guidance is also available to trainers on how to do the following in the online Medication Administration system:

  1. Enter the grade and date of the medication observations;
  2. Enter the trainer attestation grade; and
  3. Print the user report.

The Schedule from January – March 2025 is available for Train-the-Trainer Face-to-Face.

Please view the announcement for additional information and details.

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The Office of Developmental Programs (ODP) has shared communication ODPANN 24-125. This announcement notifies stakeholders of an upcoming change to the Communication Specialist procedure code. Effective January 1, 2025, the current procedure code T1013 (Communication Specialist) will be replaced with W1748. The new code will retain the same provider types, specialties, and edits.

Please view the announcement for information and details.

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